Commercial Lettings Negotiator and Office Manager

VibeWarehouses; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading commercial property agency in East London is looking for a full-time Commercial Lettings Negotiator and Office Manager. In this hands-on role, you will manage property negotiations, oversee office operations, and provide PA support to the Director. Ideal candidates will have a background in property, strong organisational skills, and be tech-savvy. This position offers opportunities for progression and a competitive salary based on experience.

Benefits

Dynamic working environment

Opportunities for long-term progression

Regular training and mentorship

Qualifications

• Previous experience in property (commercial or residential) is preferred.
• Strong organisational skills with attention to detail.
• Excellent communication, interpersonal, and negotiation abilities.

Responsibilities

• Managing enquiries from prospective tenants and landlords.
• Overseeing day-to-day office operations and administration.
• Managing the Director’s diary, appointments, and key communications.

Skills

Organisational skills

Communication

Negotiation

Interpersonal skills

Tech-savvy

Tools

Microsoft Office

CRM/property software

Job description

About Us. We are a well-established and fast-growing commercial property agency based in East London. Our expertise includes letting and managing a broad range of property types such as warehouses, creative workspaces, offices, shops, filming locations, car park spaces, and storage units. We pride ourselves on delivering tailored property solutions, excellent client service, and a proactive approach to all aspects of commercial lettings and management.

About the Role. We are seeking a full-time Commercial Lettings Negotiator and Office Manager who will also act as PA to the Director. This is a varied and hands-on position, ideal for a highly organised and driven individual with a genuine interest in commercial property. You will be involved in all aspects of the lettings process, office coordination, and executive support. This is a key role with room for long-term progression within the company.

Key Responsibilities

• Lettings Negotiation & Client Management:
  • Managing enquiries from prospective tenants and landlords.
  • Supporting the negotiation and completion of lettings transactions.
  • Preparing tenancy agreements, heads of terms, and related legal documentation.
  • Liaising with tenants, landlords, and contractors throughout the leasing process.
• Office Management:
  • Overseeing day-to-day office operations and administration.
  • Maintaining accurate records, property files, and CRM/property software systems.
  • Ensuring smooth communication between all stakeholders and departments.
  • Supporting compliance procedures and document control.
• PA to Director:
  • Managing the Director’s diary, appointments, and key communications.
  • Assisting with the preparation of reports, project briefs, and client presentations.
  • Handling confidential and time-sensitive tasks with discretion and efficiency.
  • Coordinating follow-ups, reminders, and task tracking on behalf of the Director.

Requirements

• Previous experience in property (commercial or residential) is preferred.
• Strong organisational skills with attention to detail.
• Excellent communication, interpersonal, and negotiation abilities.
• Confident working independently and as part of a team.
• Tech-savvy: proficient in Microsoft Office and CRM/property software.
• Positive attitude with a professional and proactive approach.
• Familiarity with the London commercial property market is a bonus.
• Full UK driving licence is advantageous but not essential.

What We Offer

• A dynamic and supportive working environment.
• Opportunities for long-term progression within a growing business.
• Direct exposure to commercial property transactions and landlord/tenant relations.
• Competitive salary based on experience and performance.
• Regular training and mentorship directly from the Director.

Work Location: In person only (East London office). Must be able to reliably commute or plan to relocate prior to starting.

Start date: End of August. Pay: From £16.00 per hour. Expected hours: 36 + hours week. Schedule: Day shift, Monday to Friday.