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Buyers Admin Assistant
Crew Clothing Head Office
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Buyers Admin Assistant
Job summary
A leading fashion retailer in Kingston upon Thames is looking for a Buyers Admin Assistant to support the buying team in managing administrative tasks essential for product delivery. The ideal candidate will have a keen eye for detail, excellent communication abilities, and experience in Excel. This full-time role includes responsibilities in sample management, catalogue information compilation, and ensuring smooth communication across departments.
Benefits
Qualifications
- Excellent communication and organisation skills required.
- Experience in Excel and Word applications necessary.
- Ability to prioritise and manage a work schedule.
Responsibilities
- Assist the Buyers in administration management for on-time product delivery.
- Manage the critical path and ensure information is accessible.
- Coordinate samples and manage product storage.
Skills
Tools
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Crew Clothing Head Office
Kingston upon Thames, United Kingdom
Other
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Yes
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3de0241f5740
5
12.08.2025
26.09.2025
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Buyers Admin Assistant - Outlets
Full-time
Kingston-upon-Thames
At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.
We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.
Purpose
of the role:
This role is responsible for assisting the Buyers in
all aspects of the Critical Path, Sample and Administration Management for the
department to ensure on time delivery of product to specification, from proto
handover to product launch.
Responsibilities:
Critical
Path/Range Plan Management:
- Management of the critical path and
department processes to ensure all information is up to date and readily
accessible by other teams - Ensuring all style details are
inputted to the range plan on time and accurately - Ensuring phasing and deliveries are
correct on the Critical Path with weekly meetings with Merchandising. - Amending orders where required
- Entering all data to Futura to allow
order raising - Answering ad hoc queries as required
Sample
Management:
- Managing and coordinating sample requirement
for buying department to include Press, Wholesale and Photo samples. - Chasing in all samples to meet
deadlines - Preparation of product reviews,
ensuring that all samples are set up when required. - Managing product storage for the
department.
Catalogue
Information:
- Compile the styling and trims details
for the catalogue, proof read the catalogue with the buyer before going to
press. - Collating the catalogue information
between Garment Tech, Merchandising, Marketing and Buying and ensuring that the
document is completed for the deadline.
Other
Buying responsibilities:
- Assisting in fit sessions, providing
administrative support - Competitive shopping trips to develop
and understand current market place, Crew’s position in the market place.
Compare Retail prices - Taking comprehensive notes in
meetings when required - Updating and filing all product data
requirement. - Maintaining style information and
cost prices on the Range plan and Futura - Managing sample invoice process
- Undertake development or project work
set by buyer - Assisting in general team
administration: managing phone calls, post, courier and parcel
collections and other ad hoc admin duties.
People/Communication:
- Working with the Design,
Merchandising and Garment Technology teams to answer queries and to ensure a
smooth transition of the product life cycle of the garment from proto to bulk. - Attending weekly updates and scheduled
meetings - Maintaining excellent communication
across the company - Assessing and escalating any queries
or issues with product life cycle, which may incur delays or cost implications.
Skills and Experience Essential
- General administration
- Attention to detail and
accuracy - Excellent communication and
organisation - Experience in Excel and Word
- Ability to prioritise and
manage a work schedule whilst working to tight deadlines - Ability to initiate and build
strong relationships with Supplier and other department members - Team work
- Understanding of the Buying
function and critical Path processes - Previous Buying
Administration experience - Able to work with pace and
energy.
Desirable
- Understanding of garment
construction and production processes. - Passion for product and keen
to learn. - Positive and solutions
orientated.
What we can offer you:
- Staff Discount
- Uniform allowance
- Pension scheme
- Refer a Friend scheme
- Training and career development
- Supportive and rewarding culture
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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