Uv-43 Bilingual Executive Assistant

Victoria Selection & Search; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading firm in the Engineering sector is seeking a detail-oriented Bilingual Executive Assistant to support its leadership, including the CEO. This position requires strong organizational skills, digital literacy, and experience with legal procedures. Responsibilities include coordinating board meetings, managing shareholder processes, and providing legal support. The role is based in San Sebastián de los Reyes, Madrid, with a flexible timetable and competitive salary.

Servicios

Competitive salary

Flexible start and finish times

Summer hours in July and August

Formación

• Proven experience as an Executive Assistant to a C-Level Executive is preferred.
• Exposure to a legal or engineering background is highly advantageous.
• Capable of managing large volumes of digital information with discretion.

Responsabilidades

• Coordinate and support logistics for Board meetings.
• Manage procedures related to shareholders.
• Schedule meetings and manage travel logistics for leadership.
• Provide legal support for various documentation.
• Manage general office administration tasks.

Conocimientos

Bilingual (English and Spanish)

Digital literacy

Organizational skills

Attention to detail

Familiarity with legal procedures

Herramientas

Microsoft 365

VC Software

Slack

Descripción del empleo

Our client, a leading firm in the Engineering sector, is looking for a methodical and responsible Bilingual Executive Assistant who will support Leadership (including, on occasion, the CEO and Founder).

Supporting leadership, responsibilities will include :

Board meetings :

Coordination and support, management of all logistics surrounding committee meetings

Drafting of minutes of Boards, compilation of signatures, filing, etc.

Telematic filing of minutes in the public registry (Registro Mercantil)

Preparation of slide decks for Board meetings

Shareholder management :

All procedures related to shareholders.

Shareholder programme management

Purchase and sale of shares, renewal of repurchase agreements, dividend certificates, letters of representation at General Meetings, etc.

Scheduling Agenda :

Close liaison with the President’s secretary for scheduling meetings (including Company Foundation meetings)

Travel and hotel logistics for management team

Legal support :

Legalisation of documents, notary procedures, filing / archiving, and control of certificates of good execution and legalised copies of deeds

Application, control, and filing of powers of attorney

Procedures related to the notary's office (application and review of deeds, etc.)

Uploading and updating legal-administrative documentation of the "DAO" (Documentation Applicable to Offers)

Procedures for registration in the public register (Registro Mercantil) and legalisation where applicable

Annual accounts :

Review of report formats, assembly of PDFs, certification of accounts, and compilation of signatures

General Administration :

Managing office materials

Ad hoc tasks as required to facilitate special requests

This role will be undertaken in English and Spanish.

Candidates should be digitally / technologically literate and able to adopt new software with ease (Microsoft 365, VC Software, Slack, etc.).

• Proven experience as an Executive Assistant to a C-Level Executive is preferred;

exposure to a legal or engineering background is highly advantageous.

The ideal candidate will be meticulously organized, attentive to detail, and efficient. They should be capable of managing large volumes of digital information with discretion.

Location – San Sebastián de los Reyes, Madrid

Salary – Competitive + Bonus

Timetable – Flexible start / finish (7 :

30-9 :

00) with 30 mins lunch. Summer hours in July and August.

Contract – Permanent

Incorporation – September 2025

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