Office jobs in United States

Job Type : Full Time Onsite

Location : Toronto

Reporting to : Executive and Events Manager

Job Purpose: We are seeking a detail-oriented and organized individual to join our Toronto office. As the Administrative Office Coordinator, you will play a key role in maintaining daily building operations, facilities functions and fostering a positive workspace. We are looking for a motivated individual as this position requires strong organizational skills, multitasking abilities, problem-solving expertise, and effective communication to support staff, management, and external vendors.

• Administrative Duties
  • Provide administrative support to ensure efficient operation of the office.
  • Organizing and scheduling appointments, managing calendars, and maintaining paper and electronic filing systems, insurance and licensing renewals and various typing & ad hoc duties.
  • Ensure lobby stairwell door is unlocked/locked and lights turned on/off daily. Lighting over the lobby map to remain on.
• Facilities
  • Assist the Office Manager in overseeing building maintenance scheduling, including repairs and issues with elevator, heating & AC, bathrooms, kitchens, coffee machines, recycling and any other related items. Act as a liaison between the Office Manager and external vendors when needed and must be comfortable holding meetings with vendors in the Office Manager's place.
  • Collaborate with property management and service contractors with a high level of professionalism for timely and efficient maintenance.
  • Seasonal organization and maintenance of the outdoor patio (i.e. managing planters, BBQ, patio furniture, etc).
  • Act as the point of contact for internal and external communications on all building matters.
• Security and Safety
  • Coordinate with property management for annual Fire Drills and Emergency evacuation procedures.
  • Ensure office security measures are in place and functioning effectively.
• Procurement And Supplies
  • Handle purchasing and stocking of office supplies.
  • Source information for capital expenditures, such as furniture and fixtures, renovations, building signage, etc.
  • Conduct and report on monthly inventory of brochure warehouse storage.
  • Maintain and run various monthly reports.
• Inter-Office Communication
  • Serve as a liaison to Vancouver office, addressing relevant issues and maintaining consistent communication.
  • Contribute to the development and improvement of office policies and procedures.

• Proven experience in office coordination / management or in a similar administrative role.
• Familiarity with building maintenance and security protocols, an asset.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion
• Proactive in problem solving.
• Excellent organizational and time-management skills, attention to detail, proficiency in office software (e.g., Microsoft Office), excellent written and verbal communication skills.

• We offer a competitive salary accompanied by performance incentives, and we place real importance on time away from work, such as paid personal days for when life calls for them and your birthday off each year.
• Your future matters to us, so we match your RRSP contributions and provide comprehensive medical, dental, and vision coverage.
• Our commitment to professional growth means you’ll have access to continuous learning and industry-leading training that keeps you at the forefront of travel innovation.
• Travel is in our DNA, so you’ll enjoy exclusive perks and discounts on worldwide getaways.
• Since we operate across Toronto, Vancouver, Los Angeles, Manila, Sydney, and beyond, you’ll collaborate across cultures and shape a career path that reflects your ambitions.
• Goway is an equal-opportunity employer. We celebrate differences and are committed to fostering an inclusive workplace for everyone. We appreciate every applicant’s interest. Please be advised that only those selected for an interview will be contacted.

If this role feels like your next step, click "Apply Now" to create your profile, upload your CV, and share a few details about yourself. Our talent team reviews every application, and if your experience aligns with our needs, we will reach out to set up the next step.

Please be aware of any suspicious emails or WhatsApp activity from individuals pretending to be recruiters or senior personnel at Goway Travel. We will never ask you to install an app during the recruitment process. If you receive a message of this nature, please ignore it and report it to Goway.

Founded in Toronto in 1970 by Australian economist Bruce Hodge, Goway has evolved from a one-person dream into a family-owned global leader in tailor-made travel. With our headquarters in Toronto and hubs in Vancouver, Los Angeles, Sydney, and Manila, our team of over 700 talented employees designs travel experiences in more than 115 countries across all seven continents. We’re united by a passion for travel and are committed to doing the right thing: supporting diversity, equity, inclusion, and sustainable tourism that enriches local communities. Whether working remotely or side by side in one of our offices, we operate as one forward-thinking team, transforming wanderlust into life-changing adventures for our fellow Globetrotters. Discover more at goway.com

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