Administration jobs in Canada
Executive Assistant and Office Coordinator*Toronto
Caisse de dépôt et placement du Québec
Health Care Aide (HCA) - Airdrie Area - Morning Shift
Saige Homecare
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The Fairmont Jasper Park Lodge
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The Fairmont Jasper Park Lodge
Manager, Crisis Services Systems & Operations
Winnipeg Regional Health Authority
Performance Power Plant Engineer (Test Cell)
MTU Aero Engines AG
Project Coordinator – Multimodal Mobility and Safety
LEA Consulting
Information Security Analyst
Food Process Solutions Corporation
Strategic Account Success Manager – UEAT (Hybrid, QC)
Moneris
Registered Nurse - Public Health
KTC Tribal Council
MAAS Systems Engineer — Lab Automation & Linux
Canonical Ltd
administration officer
Job summary
A government entity in Ottawa is seeking an Administrative Coordinator to manage office procedures and supervise a team. Responsibilities include implementing administrative processes, overseeing payroll, and maintaining budgetary controls. The ideal candidate should have a secondary education and about 2-3 years of experience in project management and administration. The position requires strong communication skills and the ability to work under tight deadlines.
Qualifications
- 2 years to less than 3 years of experience in a relevant field.
- Ability to work independently and handle a large workload.
- Experience in project management and coordination.
Responsibilities
- Implement and review new administrative procedures.
- Delegate work to office support staff and establish work priorities.
- Administer policies related to government access to information.
- Plan and control budget and expenditures.
- Perform data entry and prepare reports.
Skills
Education
English
- Secondary (high) school graduation certificate
- or equivalent experience
2 years to less than 3 years
Work must be completed at the physical location. There is no option to work remotely.
- Construction company
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Commission systems and components
- Coach
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- 3-4 people
- Social Media
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- Google Drive
- Project coordination
- Project management
- Criminal record check
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitaskTime management
- Adaptability
- Integrity
- Team player
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.