administration officer

Government of Canada - Central; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government entity in Ottawa is seeking an Administrative Coordinator to manage office procedures and supervise a team. Responsibilities include implementing administrative processes, overseeing payroll, and maintaining budgetary controls. The ideal candidate should have a secondary education and about 2-3 years of experience in project management and administration. The position requires strong communication skills and the ability to work under tight deadlines.

Qualifications

• 2 years to less than 3 years of experience in a relevant field.
• Ability to work independently and handle a large workload.
• Experience in project management and coordination.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work to office support staff and establish work priorities.
• Administer policies related to government access to information.
• Plan and control budget and expenditures.
• Perform data entry and prepare reports.

Skills

Social Media

Spreadsheet

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Project management software

Google Drive

LinkedIn

Education

Secondary (high) school graduation certificate

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction company

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Social Media
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Google Drive
• LinkedIn

Area of work experience

• Project coordination

Area of specialization

• Project management

Additional information Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitaskTime management
• Adaptability
• Integrity
• Team player