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Job summary
A global hotel group is seeking a detail-oriented individual for their purchasing department in Dibba Al Fujairah. The ideal candidate will have a High School Diploma and 1-3 years of experience, proficient in MS Office and accounting systems. Responsibilities include ensuring compliance with purchasing procedures, managing invoices, and supporting inventory operations. This role values accuracy and confidentiality, fostering an inclusive workplace.
Qualifications
- 1-3 years of relevant experience.
- Proficiency in accounting and spreadsheet programs.
- Ability to manage financial records accurately.
Responsibilities
- Adhere to Purchasing procedures and ensure goods are received appropriately.
- Inform relevant departments when goods are delivered.
- Reconcile invoices with purchase orders.
Skills
Education
- Strictly adhere to Central Purchasing and Inventory system Purchasing procedures.
- Check that a Purchasing Order has been raised on Inventory system by departments before any goods are received.
- Ensure that a credit note is received before any supply is returned to the supplier and that such credit note is documented.
- Ensure that the relevant department is informed when goods are received and need collecting.
- Ensure that invoices with the invoice verify log are sent to the accounts department on a daily basis.
- Ensure that the invoice prices reconcile with the purchase orders.
- Ensure that delivery vehicles are properly organized to allow the free flow of traffic in the loading bay.
- Report any discrepancies of goods against Purchase Order.
- Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase order / requisitions.
- Ensure that food and perishable items are delivered promptly to the appropriate department.
- Provide assistance to managers regarding the ordering of items and Inventory system queries as required.
- Verify and track received inventory and complete inventory reports and logs.
- Reconcile shipping invoices and receiving reports to ensure count accuracy.
- High School Diploma Associates Degree or equivalent from a two year college or technical school preferred
- 1-3 yearsexperience
- Proficiency in MS Office and Outlook , including the ability to operate computerized accounting and spreadsheet programs
- High degree of accuracy, attention to detail and confidentiality
- Ability to accurately calculate, post and manage accounting figures and financial records
- Excellent data entry, analytical, problem solving and decision making skills
- Embrace the Fairmont brand promise and luxury in your role and in all your interactions
- Foster an inclusive environment where every individual feels valued and respected
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.