Project Coordinator/Admin (Arabic Speaking)

Altron; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A global project management firm is seeking a Project Coordinator to support manpower mobilisation and daily administrative tasks. The ideal candidate will excel in coordination, manage logistics, and liaise with the Iraq branch to ensure smooth operations. Key skills include strong organizational abilities and excellent communication, especially in multi-national settings. Experience in HR administration and proficiency with digital tools are required. This role is pivotal in maintaining effective support for project teams across regions.

Qualifications

• Proven experience in coordination, HR administration, logistics, or project support.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple cases simultaneously and meet strict deadlines.
• Excellent communication skills, especially with off-site or international teams.
• Proficiency with spreadsheets and digital tools.

Responsibilities

• Liaise with candidates throughout the mobilisation process.
• Manage daily manpower administration including attendance tracking.
• Maintain a structured communication flow with the Iraq branch team.
• Prepare meeting agendas and follow-up actions when required.
• Assist with procurement related to manpower support.

Skills

Coordination

HR administration

Logistics

Organizational skills

Communication

Spreadsheet proficiency

Tools

Google Workspace

MS Office

Project management platforms

Job description

Role Summary

The Project Coordinator supports the full manpower mobilisation process and handles day-to-day administrative and logistical tasks for personnel assigned to the project. The role requires strong coordination skills, meticulous follow-up, and constant communication with the Iraq branch to ensure smooth operations from mobilisation through ongoing support.

Key Responsibilities

1. Manpower Mobilisation & Coordination

• Liaise with candidates throughout the mobilisation process and act as their primary point of contact.
• Prepare, collect, and process all mobilisation‑related documentation (visas, contracts, certifications, fitness‑to‑work records, training requirements, etc.).
• Coordinate travel logistics, onboarding schedules, and accommodation arrangements with the Iraq branch.
• Track mobilisation progress and ensure all prerequisites are met before deployment.
• Maintain updated mobilisation reports and dashboards for internal visibility.

2. Ongoing Administrative & Logistical Support

• Manage daily manpower administration such as timesheets, attendance tracking, and updates to personnel records.
• Coordinate and verify expense claims, approvals, payments, and supporting documents.
• Organize transportation, accommodations, and other logistics required for personnel on rotation.
• Support payroll‑related preparations by ensuring timely submission of all required data.

3. Communication & Collaboration with Iraq Branch

• Maintain a continuous, structured communication flow with the Iraq branch team.
• Coordinate manpower schedules, rotations, replacements, and any changes in staffing needs.
• Address operational issues quickly by liaising with field coordinators, HR, and logistics teams in Iraq.
• Ensure both sides are aligned on processes, priorities, and real‑time updates.

4. General Project Support

• Maintain project files, reports, and documentation in an organized and accessible manner.
• Prepare meeting agendas, minutes, and follow‑up actions when required.
• Support internal compliance, quality checks, and process improvement initiatives.
• Assist with procurement of services or supplies related to manpower support when needed.

Requirements

Essential Skills

• Proven experience in coordination, HR administration, logistics, or project support.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple cases simultaneously and meet strict deadlines.
• Excellent communication skills, especially when dealing with off‑site or international teams.
• Proficiency with spreadsheets and digital tools (Google Workspace, MS Office, project management platforms).

Preferred Qualifications

• Experience in manpower mobilisation, HR operations, or remote project environments.
• Familiarity with Middle East deployment processes (visas, travel logistics, cross‑border admin).
• Prior involvement with operations in Iraq or similar field locations.

Personal Qualities

• Proactive and solutions‑driven.
• Reliable, consistent, and strong at follow‑through.
• Culturally aware and adaptable when working with international teams.
• Comfortable handling sensitive information discreetly.