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117
Administrative Director jobs in United Arab Emirates
Office Assistant & Visa Coordinator
ISS International SpA
Abu Dhabi
On-site
AED 60,000 - 120,000
2 days ago
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F&B Service Supervisor- Arabic Restaurant
Marriott Hotels Resorts
Dubai
On-site
AED 60,000 - 120,000
2 days ago
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Global Travel Desk & Admin Specialist
Intertec Softwares
Dubai
On-site
AED 120,000 - 150,000
3 days ago
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Senior Admin & Facilities Leader - Multi-Site Operations
XAD Technologies
Sharjah
On-site
AED 120,000 - 200,000
3 days ago
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Discover more opportunities than anywhere else. Find more jobs nowDubai HR & Admin Lead: Recruitment, Payroll & Compliance
ACHYUTAM INTERNATIONAL PRIVATE LIMITED
Dubai
On-site
AED 120,000 - 200,000
4 days ago
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HR & Admin Leader: Strategic People & ERP Ops
Tawzef For Recruitment & HR Consultancy
Abu Dhabi
On-site
AED 120,000 - 200,000
4 days ago
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Connect with headhunters to apply for similar jobsFront Desk & Admin Specialist – Dubai
River Island Interior Decoration LLC
Dubai
On-site
AED 60,000 - 120,000
4 days ago
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Front Desk & Office Admin Specialist
Manar Group
Dubai
On-site
AED 60,000 - 120,000
4 days ago
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Dubai Real Estate Legal Admin Specialist
DIA Holding
Dubai
On-site
AED 120,000 - 200,000
4 days ago
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Front Desk & Office Admin Specialist
dar alrowad
Dubai
On-site
AED 60,000 - 120,000
4 days ago
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Subcontract Admin & Compliance Coordinator
Star Services LLC
Abu Dhabi
On-site
AED 60,000 - 120,000
4 days ago
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Flexible Office Operations & Admin Specialist
Aesen Group
United Arab Emirates
On-site
AED 120,000 - 200,000
4 days ago
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Patient Experience & Admin Lead
NMC Group
Sharjah
On-site
AED 120,000 - 200,000
5 days ago
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Healthcare Admin & Patient Services Coordinator
Ayadi Home Health Care LLC
Abu Dhabi Emirate
On-site
AED 120,000 - 200,000
5 days ago
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Administrative & Guest Services Coordinator
Marriott Hotels Resorts
Abu Dhabi
On-site
AED 120,000 - 200,000
5 days ago
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Healthcare Admin Specialist – Outpatient Clinic
Mediclinic Group
Abu Dhabi Emirate
On-site
AED 70,000 - 90,000
5 days ago
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Sales Support & Admin Lead - Dubai | IOT Aware
Wiziot
Dubai
On-site
AED 120,000 - 200,000
5 days ago
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HR Admin & Onboarding Specialist
Marriott Hotels Resorts
Dubai
On-site
AED 40,000 - 60,000
6 days ago
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Senior Project Admin & Documentation Lead (6-Month Contract)
Star Services LLC
Abu Dhabi
On-site
AED 120,000 - 150,000
6 days ago
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Healthcare Admin Specialist – Clinic Operations
Mediclinic Group
Al Ain International Airport
On-site
AED 120,000 - 200,000
6 days ago
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Office Assistant & Visa Coordinator
ISS International SpA
Abu Dhabi
On-site
AED 60,000 - 120,000
Full time
3 days ago
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Job summary
A prominent international service provider in Abu Dhabi is seeking an Office and Administrative Support Specialist. The role involves managing correspondence, organizing meetings, and coordinating logistics. Candidates should have 2-5 years of experience in secretarial, HR, or logistics roles, along with a degree in a related field. Familiarity with UAE immigration procedures and strong MS Office skills are essential. This position requires exceptional organization and communication skills in a fast-paced environment.
Qualifications
- 2–5 years of experience in secretarial, HR, or logistics roles.
- Proven experience with UAE visa and immigration procedures.
- Familiarity with MOHRE, ICP processes is an advantage.
- Knowledge of Arabic is an advantage.
Responsibilities
- Manage incoming and outgoing correspondence.
- Organize meetings and travel arrangements.
- Handle office coordination and visitor reception.
- Manage end-to-end processes for work visas and permits.
- Arrange travel logistics including accommodation and transportation.
- Ensure compliance with UAE labour and immigration regulations.
Skills
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Excellent communication and interpersonal skills
Education
Diploma or Bachelor’s degree in Administration, Business, or a related field
Tools
MS Office (Word, Excel, Outlook)
Job description
Roles & Responsibilities
Office & Administrative Support
- Manage incoming and outgoing correspondence (emails, letters, official communications)
- Organize meetings, appointments, and business travel arrangements
- Prepare, format, and file documents, reports, and presentations
- Handle office coordination, telephone communications, and visitor reception
- Support management and coordinate with internal departments and external suppliers
- Request purchase quotations and manage office supplies procurement.
- Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.
Visa & Immigration Coordination
- Manage end-to-end processes for work visas, residence visas, Emirates ID, medical tests, health insurance and permits
- Track visa, residence & work permits and insurance expiry dates and ensure timely renewals
- Coordinate with PRO for all the applications related to Immigration authorities, MOHRE, ICP, and CICPA.
- Prepare and verify documentation for employees, consultants, and visitors
- Support employee onboarding and offboarding processes
- Ensure compliance with UAE labour and immigration regulations
Logistics Coordination
- Arrange travel logistics including flights, accommodation, and transportation
- Coordinate staff mobilization and demobilization
- Organize training and certifications (BOSIET, CICPA, H2S, medicals, etc.)
- Manage site access passes, ID badges, and security clearances
- Coordinate and maintain occupancy records for the guest houses, and liaise with the cleaning service provider to ensure proper cleaning services for both the guest houses and the office
Skills & Competencies
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Excellent communication and interpersonal skills
Qualifications & Experience
- Diploma or Bachelor’s degree in Administration, Business, or a related field
- 2–5 years of experience in secretarial, HR, or logistics roles
- Proven experience with UAE visa and immigration procedures
- Familiarity with MOHRE, ICP processes is an advantage
Language & IT Skills
- Fluent in English (written and spoken)
- Knowledge of Arabic is an advantage
- Proficient in MS Office (Word, Excel, Outlook)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.