Virtual Company Assistant

DevFinders; Welkom; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A remote support company is seeking an experienced administrative professional to manage communications and provide essential support in operations. In this role, you will ensure smooth workflows while working independently. The ideal candidate should have over 3 years in a similar position, strong attention to detail, and excellent communication skills. This position offers flexible working arrangements with comprehensive benefits.

Benefits

40 days of paid leave per year

100% remote work

Qualifications

• At least 3 years of experience in an administrative or operations role.
• Comfortable working from a remote location.
• Excellent written and spoken English.

Responsibilities

• Manage communications and keep records updated.
• Assist with multi-department projects.
• Handle incoming calls and client queries.

Skills

Clear communication

Proactive organisation

Attention to detail

Time management

Tech-savvy

Tools

Microsoft Office

CRM platforms

Job description

Overview

We’re looking for someone who thrives on keeping things organised and running smoothly. In this role, you’ll be the central point that connects our people, processes, and clients. From managing communications to ensuring information flows seamlessly, you’ll play a key part in keeping our operations on track every day.

Responsibilities

• Capture, format, and share meeting notes quickly and accurately.
• Handle incoming calls, emails, and client queries with discretion and a professional approach.
• Keep records updated across different systems, ensuring accuracy and easy access.
• Assist with multi‑department projects, helping teams hit deadlines.
• Provide day‑to‑day admin support such as scheduling, preparing documents, and managing information.
• Treat all tasks and interactions with confidentiality and professionalism.
• Embrace new software or tools that help improve workflows.

Who We’re Looking For

• Someone who communicates clearly, confidently, and with warmth.
• A proactive organiser who anticipates needs before they arise.
• A person who takes pride in helping others succeed behind the scenes.
• Detail‑focused and methodical, with a talent for keeping things on track.
• Comfortable working independently from a remote location while staying engaged with the team.
• Quick to pick up new systems and processes.

What We Offer

• 40 days of paid leave per year
• 100% remote work

Why Join Us

We know that great teams rely on strong support. Here, you won’t just be doing admin—you’ll be part of the core that keeps our business moving. You’ll work with motivated people who value initiative, collaboration, and genuine care for each other’s success. If you love creating order, supporting a busy team, and being a key part of something meaningful, we’d love to hear from you.

Requirements

• At least 3 years of experience in an administrative, operations, or similar support role
• Skilled in using Microsoft Office applications
• Experience with CRM platforms or related systems is a definite plus
• Strong eye for detail with a focus on accuracy and quality
• Exceptionally organised, dependable, and able to manage time effectively
• Confident working autonomously, handling priorities, and meeting strict deadlines
• Comfortable with technology and eager to learn new tools and processes
• Great people skills with a collaborative and team‑oriented approach
• Excellent written and spoken English, with solid grammar, spelling, and punctuation
• Must have a dependable laptop, a steady internet connection, and a suitable home workspace