Talent Acquisition and Office Administrator

GVW Group; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in human resources is looking for a Talent Acquisition and Office Administrator based in Cape Town, Western Cape. This role will support the HR department by managing recruitment, travel, and office administration tasks, ensuring a secure and efficient work environment. Candidates should have a Bachelor's degree in Human Resources or Business Administration and 2–3 years of relevant experience. Strong communication and organizational skills are essential in this multifaceted role.

Qualifications

• 2–3 years in talent acquisition, recruitment coordination, administrative and HR support is preferred.
• Experience in travel and relocation logistics is a plus.

Responsibilities

• Support the recruitment process and provide travel and relocation support.
• Oversee daily operations and administrative functions of the office.
• Coordinate procurement and inventory of office supplies.
• Supervise office cleaning staff and maintain schedules.
• Administer tracking of office access tags and physical keys.
• Manage the coordination of employee functions and social events.
• Ensure compliance with corporate travel policies.

Skills

Strong communication skills

Professional demeanor

Organizational skills

Attention to detail

Multitasking

Proficiency in Microsoft Office Suite

Experience in travel and relocation logistics

Confidentiality

Experience using Sage or similar ERP/HR systems

Prior experience with international travel coordination

Education

Bachelor's degree in Human Resources or Business Administration

Tools

Microsoft Office Suite

ATS software

Sage

Job description

Job title: Talent Acquisition and Office Administrator

Job Location: Western Cape, Cape Town    Deadline: October 04, 2025

Overview

The Talent Acquisition and Office Administrator supports the Human Resources department by assisting with the recruitment process and providing comprehensive travel and relocation support for employees, as well as overseeing the daily operations and administrative functions of the office. This role works closely with the HR Operations Specialist and supports onboarding, serving as the point of contact for staff, vendors, and visitors. The role also manages domestic travel arrangements and relocation for employees transferring to the United States, and coordinates travel for visa or work-status renewals. For the African location, the TA Coordinator also ensures a well-functioning, secure, and hospitable workplace and manages calendar tasks such as probation meetings, meeting room bookings, records, and key documents management.

Office Management Responsibilities

• Oversee procurement and inventory of general office supplies (including beverages, stationery, and cleaning products).
• Coordinate ordering and distribution of GVW-branded stationery and attire for onboarding.
• Supervise office cleaning staff and maintain their schedules and task allocations.
• Administer distribution, return, and tracking of office access tags and physical keys.
• Maintain accurate records of key forms, tag allocations, and waiver agreements.
• Coordinate maintenance of office infrastructure, including air conditioning, kitchen equipment, office furniture, and the general premises.
• Liaise with building management and service providers to ensure uninterrupted functionality of office facilities.
• Designate and update contacts for emergency communication at the CDF site.
• Monitor and coordinate maintenance of the office alarms and security application.
• Download and compile door log reports for attendance monitoring.
• Maintain up-to-date registers for annual, sick, and family responsibility leave; notify management of sick leave usage and track approvals.
• Ensure accurate synchronization of leave entries across Sage and employee timesheets.
• Archive all manual leave application forms in compliance with internal documentation standards.
• Procure office and IT equipment as needed; assign asset numbers and maintain inventory of allocated assets.
• Update and manage the office parking allocation register and assign parking spaces to new employees; handle related payroll deductions and parking plate distributions.
• Plan and coordinate employee functions, including social events, braais, and year-end celebrations; secure venues and catering; manage invitations and dietary requirements.

Talent Acquisition and Recruitment Support

• Assist with the closure of the recruitment cycle, including finalizing job requisitions with appropriate candidate information.
• Arrange and coordinate travel for employees (flights, hotels, and ground transportation).
• Ensure compliance with corporate travel policies while managing travel expenses and reimbursements.
• Maintain travel itineraries and provide proactive support in case of travel changes.
• Coordinate all travel arrangements for employee relocation to the United States (flights, hotel, initial transportation).
• Track sponsorship and visas in coordination with legal and HR teams, ensuring compliance with U.S. immigration laws.
• Manage relocation expenses, including submitting and tracking reimbursements for employees.
• Provide employees with resources for temporary housing and assistance in acclimating to their new home state.

HR Admin Support South Africa

• Schedule and coordinate probation review meetings for new hires; remind hiring managers and employees about probation periods.
• Prepare and distribute onboarding welcome packets with key policy information.
• File and maintain waiver forms and update registers for keys, taxes, and other onboarding materials.
• Support various HR functions and collaborate with HR teams on special projects and administrative tasks, including calendar management and coordination.

Requirements

• Education: Bachelor1s degree in Human Resources, Business Administration, or a related field or equivalent work experience.
• Experience: 2–3 years in talent acquisition, recruitment coordination, administrative and HR support is preferred.

Skills

• Strong communication skills: excellent verbal and written communication with clients and staff.
• Professional demeanor: positive and friendly attitude to create a welcoming atmosphere.
• Organizational skills: ability to manage multiple tasks efficiently and prioritize work.
• Attention to detail: accuracy in handling administrative tasks and records.
• Multitasking: manage multiple responsibilities simultaneously, including calls, visitor arrivals, and admin tasks.
• Proficiency in Microsoft Office Suite and familiarity with ATS software.
• Experience in travel and relocation logistics is a plus.
• Confidentiality and ability to handle sensitive information.
• Experience using Sage or similar ERP/HR systems; familiarity with security and building management protocols.
• Prior experience with international travel coordination and event logistics.
• HR-related experience and knowledge.