Supervisor III : Examination Timetables (P7) (Registrar : Central Academic Administration : Tim[...]

University of Johannesburg; Johannesburg; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A leading educational institution seeks a Supervisor III for Examination Timetables in Johannesburg. The role involves centralising and optimising examination timetables, maintaining data, and acting as a CELCAT expert. Ideal candidates have extensive experience in timetabling, supervising, and a relevant degree. Apply before October 23, 2025.

Qualifications

• Five years of experience in timetabling and optimisation at a tertiary education institution.
• Two years of experience in a supervising position.
• Three years' experience in use of the examination timetable subsystem of the ITS Integrator 4.

Responsibilities

• Maintain, optimise and publish the Master Exam Timetable for all main assessments.
• Coordinate timely publication and communication of exam timetables.
• Act as the CELCAT Exam Scheduler expert and administrator.

Skills

Timetable optimisation

Problem-solving

Numerical skills

Communication skills

Organisational skills

Education

Degree or relevant qualification in IT/Computer Sci/Mathematics/Statistics

Tools

CELCAT Exam Scheduler

ITS Integrator 4

MS Excel

MS Office Suite

Job description

Overview

Job title: Supervisor III : Examination Timetables (P7) (Registrar : Central Academic Administration : Timetables Department)

Job Location: Gauteng, Johannesburg

Deadline: October 23, 2025

Job Description

The Timetable Department resides within the Central Academic Administration Division and is responsible for all tasks related to the University’s Timetables – i.e. all lecturing- and assessment timetables, as well as permanent and ad hoc venue bookings of all lecturing- and assessment venues, plus computer laboratories (in collaboration with the Manager : Computer Labs).

Job Purpose

Responsible for the centralisation and optimisation of the University’s examination timetables (ETTs) for main- (Jun & Nov), SSA- (Supplementary, Special & Aegrotat – Jul & Dec) and special (Aug & Jan) exams, including optimal venue allocation. Responsible for maintaining some of UJ’s Calculation Criteria data : SSTUDE-2. Supervising exam timetable functions of the Department for all campuses. CELCAT Exam Scheduler Expert and Administrator.

Responsibilities

Support good governance of the UJ exam timetables for effective (optimised) exams (final assessments):

• Maintain, optimise and publish the Master Exam Timetable (ETT) for all main assessments (June & November).
• Coordinate the annual update and distribution of the UJ Assessments and Exams master files.
• Assign examination venues fairly and efficiently using CELCAT Exam Scheduler across all campuses.
• Every three years, regenerate the University’s main undergraduate exam timetable from a zero-base.

Risk Mitigation & Quality Assurance

• Validate and implement approved timetable calculation criteria annually.
• Ensure consistency across all timetable-related systems and records.
• Implement University-approved timetable changes, storing relevant audit trails.

CELCAT Exam Scheduler Administration

• Act as the CELCAT Exam Scheduler expert and administrator.
• Test software updates and interface functionality (ITS ITS INT 4 system).
• Liaise with internal and external stakeholders for process optimisation.

Ad Hoc Venue Booking Coordination

• Collaborate to integrate and lock venue data across all campuses for smooth ad hoc bookings.
• Prepare templates for registration and special exam bookings annually.

Timetable Publication & Communication

• Coordinate timely publication and communication of exam timetables and venue allocations.
• Ensure all stakeholder feedback and changes are implemented and documented.

Minimum requirements

• A Degree or relevant (NQF 7) qualification in (IT / Computer Sci / Mathematics / Statistics-related study fields preferred).
• Five (5) years of experience in timetabling and timetable optimisation at a tertiary education institution, with a minimum of two (2) years’ experience in a supervising position.
• Extensive knowledge of and a minimum of three (3) years’ experience in the use of the examination timetable subsystem of the ITS Integrator 4 Student Management System supplied by Adapt IT.
• Extensive knowledge of and at least three (3) years’ experience in the use of timetable scheduling / optimisation software, such as CELCAT, or Syllabus Plus, or a similar system.
• Advanced Level MS Excel skills.
• Extensive experience in the use of the MS Office Suite.
• In-depth knowledge of UJ Policies and Procedures pertaining to timetables and venue bookings.

Competencies and Behavioural Attributes

• Excellent problem-solving skills via logical analytical thinking.
• The ability to consistently work accurately under pressure – with excellent attention to detail.
• Good to advanced numerical skills.
• Very good verbal and written communication skills.
• Excellent planning and organising skills, including staff- and time management.
• Good administrative skills.

Recommendations

• A Postgraduate Diploma in the relevant field.
• Education / Teaching Jobs jobs