Stock Controller

Bluespec Holdings; Middelburg; On-site; ZAR 200 000 - 250 000; Full time

Job summary

A logistics company in Middelburg is seeking a candidate to manage vehicle check-in processes and ensure timely dashboard maintenance. Responsibilities include minimizing theft, reporting discrepancies to management, and preparing vehicles for timely loading to online auctions. Candidates should be proactive in handling supplier and customer queries, motivate the team, and ensure proper training on new processes. This role is crucial for maintaining operational efficiency and ensuring adherence to procedures.

Responsibilities

• Minimize theft by ensuring adherence to vehicle check-in processes.
• Report deviations and suspicious activities to management immediately.
• Implement and provide input on current processes and systems.
• Prepare vehicles for timely loading and online auction.
• Check on-site vehicles to ensure correct stocking in.
• Ensure a 24-hour turnaround for stocking in vehicles.
• Monitor status queries on received and released vehicles.
• Provide stock take lists on assigned dates.
• Provide theft incident reports to management promptly.
• Action supplier and customer queries immediately.
• Ensure calls and emails are answered promptly.
• Motivate team and ensure training on new processes.
• Ensure accurate leave forms and timesheets are sent to management.
• Ensure correct and timely preparation for auction.

Job description

Main Job Function

• Minimize Theft – ensure that correct processes are implemented and adhered to with regards to checking in of vehicles and releasing of vehicles.
• Report any deviations and suspicious activities to manager immediately.
• Implement and provide input on current processes and systems.
• Ensure correct and timeous preparation for vehicles to be load on time and online auction, keys availability, starting of vehicles and loading of 360 pics.

Dashboard Maintenance

• Check Received on Site vehicles to ensure all vehicles received are stocked in.
• Ensure a turnaround time of 24 hours for vehicles “Received on Site” to “Stocked In” status.
• Ensure that all vehicles received and stocked in via the phone app is successfully uploaded.
• Monitor all on site queries and ensure correct statuses are applied to vehicles received and released.
• Escalate any discrepancies / problems to Management immediately.
• Provide Stock Take lists of vehicles on hand timeously and on assigned dates by management.
• Theft incident reports to be provided to management immediately.
• Supplier and Customer queries to be actioned immediately to ensure that turnaround time is adhered too.
• Ensure that calls and emails are answered immediately.
• Motivate team / work force.
• Ensure necessary training towards new processes and systems.
• Leave forms / Time sheets of team to be correct and sent to management timeously.