Stock Controller

Bluespec Holdings; Middelburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A vehicle management company in Middelburg seeks an individual to minimize theft and manage vehicle check-in processes. Responsibilities include ensuring timely vehicle preparation for loading and auctions, monitoring on-site queries, and maintaining effective communication with the team and management. The ideal candidate must be proactive, able to motivate the workforce, and manage reporting based on operational discrepancies. This role is crucial to ensure efficient vehicle turnaround times and adherence to established protocols.

Responsibilities

• Minimize Theft by ensuring proper vehicle check-in and release processes.
• Report deviations and suspicious activities to management immediately.
• Implement and provide input on processes and systems.
• Prepare vehicles for timely loading and online auctions.
• Ensure 24-hour turnaround for vehicles from received to stocked in status.
• Upload vehicle data via phone app successfully.
• Monitor on-site queries and apply correct statuses.
• Escalate discrepancies to management immediately.
• Provide stock take lists by management deadlines.
• Submit theft incident reports without delay.
• Action supplier and customer queries promptly.
• Answer calls and emails immediately.
• Motivate team and ensure training on new processes.
• Submit leave forms and time sheets accurately and on time.

Job description

Main Job Function

• Minimize Theft – ensure that correct processes are implemented and adhered to with regards to checking in of vehicles and releasing of vehicles.
• Report any deviations and suspicious activities to manager immediately.
• Implement and provide input on current processes and systems.
• Ensure correct and timeous preparation for vehicles to be load on time and online auction, keys availability, starting of vehicles and loading of 360 pics.

Dashboard Maintenance

• Check Received on Site vehicles to ensure all vehicles received are stocked in.
• Ensure a turnaround time of 24 hours for vehicles “Received on Site” to “Stocked In” status.
• Ensure that all vehicles received and stocked in via the phone app is successfully uploaded.
• Monitor all on site queries and ensure correct statuses are applied to vehicles received and released.
• Escalate any discrepancies / problems to Management immediately.
• Provide Stock Take lists of vehicles on hand timeously and on assigned dates by management.
• Theft incident reports to be provided to management immediately.
• Supplier and Customer queries to be actioned immediately to ensure that turnaround time is adhered too.
• Ensure that calls and emails are answered immediately.
• Motivate team / work force.
• Ensure necessary training towards new processes and systems.
• Leave forms / Time sheets of team to be correct and sent to management timeously.