Slp Lead & Administrator

Job Placements; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

An educational organization located in South Africa is seeking a Programme Coordinator to manage and administer various educational programmes. The ideal candidate will coordinate with facilitators, support academic processes, and provide student assistance. Strong organizational skills, experience in academic administration, and attention to compliance are essential for this role. This position contributes to the quality assurance of programmes while ensuring smooth operations across various departments, offering a dynamic working environment.

Qualifications

• Experience in academic administration and coordination.
• Excellent communication and organizational skills.
• Proficiency in data management and reporting.

Responsibilities

• Administer and coordinate various program activities.
• Support academic processes including assessments and moderation.
• Serve as the primary contact for student queries.
• Coordinate with external facilitators and SMEs.
• Manage classroom bookings and logistics.
• Prepare operational reports and program performance data.
• Ensure compliance with academic policies and regulatory standards.

Job description

Key Responsibilities

Programme Administration & Coordination

• Administer and coordinate all SLPs, micro-certificates, occupational qualifications, and CHE programme activities.
• Manage end-to-end student administration including applications, onboarding, enrolments, registrations, and attendance records.
• Schedule classes, sessions, assessments, facilitator allocations, and programme timelines.
• Ensure all programme documentation, learning materials, and templates are properly maintained and distributed.

Academic Support & Quality Assurance

• Support academic processes including assessments, moderation preparation, facilitator submissions, and record-keeping.
• Ensure programme files, assessment records, and compliance-related documents are accurately maintained.
• Assist the Academic & Programme Manager with quality assurance tasks and academic reporting.

Student Support & Communication

• Serve as the primary contact point for student queries relating to SLPs and occupational / CHE programmes.
• Provide timely communication regarding schedules, deadlines, assessments, and programme requirements.
• Facilitate learner orientation for new SLP and occupational / CHE intakes.

Facilitator & SME Coordination

• Coordinate with external facilitators, SMEs, examiners, and moderators to ensure timely programme delivery.
• Manage facilitator schedules, contract administration, and session logistics.
• Support the recruitment and onboarding process for facilitators and assessors where required.

Operational & Logistical Support

• Coordinate classroom bookings, online platform setups, session recordings, attendance registers, and technology support.
• Liaise with internal departments (IT, Finance, Marketing, Registry) to ensure smooth programme operations.
• Track and manage programme expenses, requisitions, and resource needs.

Data Management & Reporting

• Maintain accurate student data, attendance records, assessment submissions, and programme statistics.
• Prepare operational reports, enrolment summaries, and programme performance data for management.
• Support internal audits and regulatory reporting for QCTO and CHE programmes.

Compliance & Regulatory Support

• Assist in ensuring compliance with internal academic policies, QCTO requirements, and CHE-related administrative standards.
• Ensure adherence to institutional processes for document management, assessment storage, and programme certification.
• Support the preparation of evidence portfolios for accreditation and audits

Minimum Requirements

Education :