Senior Secretarial Consultant

Outsourced CFO; Cape Town; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A leading financial services company in Cape Town is looking for a Senior Secretarial Consultant. This role entails overseeing a portfolio of secretarial clients, ensuring compliance with the South Africa Companies Act, and managing company registrations and amendments. The ideal candidate will have over 5 years of secretarial compliance experience, with proven ability in managing complex transactions and working with diverse clients. Excellent communication skills and a proactive approach to business development are essential for this role.

Benefits

Family first

Integrity matters

Switched on Thinking

Excellence in everything

Growth and success

Qualifications

• Minimum of 5 years secretarial compliance experience.
• Proven hands-on experience managing a portfolio of diverse clients.
• Demonstrable expertise in managing complex share capital transactions.

Responsibilities

• Oversee a portfolio of secretarial clients and ensure compliance.
• Handle company registrations and amendments to CIPC.
• Draft and amend Memorandum of Incorporation on behalf of clients.
• Manage share capital transactions for clients.
• Compile share registers and maintain statutory records.

Skills

Social Confidence

Flexibility

Multi-tasking

Teamwork

Dependability

Persistence

Education

National Diploma in a secretarial or business administration field

Job description

Overview

Outsourced CFO is recruiting for a Senior Secretarial Consultant. This role will oversee a portfolio of secretarial clients and be responsible for ensuring compliance with the South Africa Companies Act 71 of 2008 and the requirements of CIPC. They will assist with company registrations drafting and amending Memorandum of Incorporation (MOI) maintaining statutory records and ensuring timely lodgement of annual returns.

The consultant will also manage share capital share transfers redemptions allotments and re-purchases as well as changes to directors company secretary auditors year-end and registered office for their addition the consultant would be responsible for business development in the secretarial service offering and managing the applicable SER for this subdivision. This includes identifying new opportunities for growth and expanding the client base as well as ensuring that the services provided meet or exceed the expectations of existing clients.

Key Responsibilities

• Secretarial Services; Oversee a portfolio of secretarial clients and provide advice and guidance on compliance with the Companies Act 71 of 2008 and CIPC requirements
• Handle company registrations and all amendments to CIPC on behalf of clients
• Drafting of Memorandum of Incorporation and all amendments to MOI
• Ensure iXBRL and compliance checklists are up to date and accurate for each client
• Draft and amend Memorandum of Incorporation (MOI) on behalf of clients
• Manage share capital share transfers redemptions allotments and re-purchases on behalf of clients
• Handle changes to directors company secretary auditors year-end and registered office on behalf of clients
• Lodge annual returns on behalf of clients and ensure compliance with the Companies Act 71 of 2008
• Compile share registers draft resolutions and maintain statutory records for each client
• Handle all amendments to Close Corporations on behalf of clients
• Ensure compliance with all other related statutory requirements for each client
• Maintain and update the data of all clients in a client maintenance system (Infodocs)
• Planning and Admin; Prepared agenda for meetings
• Keep updating pricing plan for all services
• Ensure all work is timeously invoiced
• Review monthly financial performance of Secretarial subdivision for
• Pro-active upkeep of planning
• Timeline and expectation management
• Timeous submission of Timesheets before COB on Fridays
• Ensure all jobs are accurately displayed on Zoho projects
• Report any inaccuracies on any time allocation or project allocation errors
• Update of Zoho status on tasks on daily basis

Requirements

• Min Qualification; Matric
• National Diploma in a secretarial or business administration field is highly beneficial
• Min Experience Required; 5 years Secretarial compliance experience
• Proven hands-on experience managing a portfolio of diverse clients including full responsibility for statutory records annual returns and corporate changes (directors share capital MOI amendments).
• Demonstrable expertise in managing complex share capital transactions (transfers allotments redemptions re-purchases).
• Competencies; Social Confidence, Flexibility, Multi-tasking, Teamwork, Dependability, Persistence

Benefits

• Our OCFO values; Family first, Integrity matters, Switched on Thinking, Excellence in everything, Growth and success

Other Information

Employment Type : Full Time

Experience : years

Vacancy : 1

Required Skills : 5 years Secretarial compliance experience Proven hands-on experience managing a portfolio of diverse clients including full responsibility for statutory records annual returns and corporate changes (directors share capital MOI amendments). Demonstrable expertise in managing complex share capital transactions (transfers allotments redemptions re-purchases).

Required Education : 5 years Secretarial compliance experience Diploma in Secretarial or business Admin

Key Skills : Content Writing, Data Management, Content Development, Front Office Management, Blogging