Senior Expediting Administrator

Tych Business Solutions; Vereeniging; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A logistics company is seeking a qualified individual for order management and logistics coordination in Vereeniging, South Africa. The ideal candidate will have a tertiary qualification in Business Administration or Logistics, experience with SAP One, and advanced MS Excel skills. This role involves ensuring timely order delivery, maintaining supplier communications, and coordinating logistics processes. Strong organizational skills and a proactive approach are essential for success in this fast-paced environment.

Qualifications

• Grade 12 minimum with tertiary education in Business Administration or Logistics Diploma or Degree.
• SAP One experience – inherent requirement.
• Excellent MS Office skills – Excel at Advanced level.

Responsibilities

• Monitor the progress of orders to meet delivery deadlines.
• Maintain communication with suppliers and vendors.
• Coordinate with Buying and suppliers to expedite delivery.

Skills

Excellent communication skills

MS Office Excel (Advanced)

Organizational skills

Team player

Logistics Experience

Education

Tertiary education in Business Administration or Logistics

Tools

SAP One

Job description

Key Responsibilities

• Expediting
• Order Tracking: Monitor the progress of orders, shipments, or projects to ensure they are on schedule and meet delivery deadlines.
• Communication: Maintain regular communication with suppliers, vendors, and internal teams to track order status, resolve issues, and provide updates on delivery times.
• Prioritization: Assess the urgency and importance of orders or projects and prioritize them accordingly, to meet customer requirements.
• Supplier Coordination: Coordinate with Buying, suppliers, and vendors to expedite the production or delivery of goods and services. This may involve negotiating faster production schedules or shipping options.
• Documentation: Ensure that all necessary documentation, such as purchase orders, invoices, and shipping documents, is complete and accurate to facilitate the smooth flow of goods.
• Quality Assurance: Collaborate with quality control teams to ensure that products or services meet quality standards and specifications, even when expediting.
• Problem Resolution: Identify and address any issues or obstacles that may delay orders or projects, such as production delays, supply shortages, or transportation problems.
• Customer Communication: Keep customers informed about the status of their orders and any changes in delivery dates. Address customer inquiries and concerns promptly.
• Process Improvement: Continuously assess and improve expediting processes to enhance efficiency and reduce the need for last-minute rush orders.
• Collaboration: Work closely with other departments, such as procurement, logistics, and production, to ensure a seamless flow of information and materials.
• Compliance: Ensure that all activities related to expediting adhere to relevant laws, regulations, and company policies.
• Drive on time delivery to customers.
• Receive sales orders from customer service and ensure that the requested delivery date and Dispatch information is correct.
• Send order conformations to customers.
• Update open orders sheet.
• Communicate with Internal Sales and the customers on the status of their order.
• Work with stores to get the goods to dispatch.
• Work with Buying, goods receiving, pre-packaging to get goods to store.
• Work with Dispatch to get the goods to the customers.
• Maintain clear and accurate communication with all departments when expediting orders.
• Managing Source Loading and collection list (TIMS).
• The customers / Logistics to ensuring the projectors or transport containers to ship the Isotopes are available and ready to go.
• Sales.
• Forecast & Planning for future orders.
• Customer Service.
• Isotope supply management.
• Invoicing of all NTP container movements, penalties.
• Preparation of Documents for export orders – Isotopes and General equipment.
• Invoicing of isotope and general equipment orders.
• Loan Demo Hire.
• Maintaining of CMS profiles.
• Reporting.
• DU waste management and reporting.
• Safeguards.
• IMS stock take variance report.
• Status of orders.

Qualifications/Experience and Skills (inherent requirements of the position)

• Grade 12 minimum with tertiary education in Business Administration / Logistics Diploma or Degree.
• SAP One experience – inherent requirement.
• Excellent MS Office skills – Excel at Advanced level.
• Good knowledge and experience of administrative processes.
• Excellent communication, interpersonal, team and organizational skills.
• Demonstrate a high degree of integrity and discretion.

• Responsive team player with the interest to take initiative and work in a fast-paced environment.
• Logistics Experience (Exports and Imports).
• 3 Years Experience in a similar working environment.