Receptionist/Personal Assistant to Executive Head (Ruimsig)

Nova Pioneer; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An innovative educational institution in Gauteng is seeking a superstar Receptionist/Personal Assistant to the Executive Head. This role involves providing administrative support, managing communications, and welcoming visitors. Candidates should have at least 2 years of front office experience, excellent organizational skills, and proficiency in Google Suite and Microsoft Office. Join a dynamic environment where personal growth is prioritized and challenges are embraced with a positive attitude.

Benefits

Professional development opportunities

Dynamic work environment

Growth-focused culture

Qualifications

• Minimum of 2 years of experience in front office management and/or personal assistant role.
• Excellent organizational and time management skills.
• Great communicator who loves interacting with people.

Responsibilities

• Welcome parents, students, and visitors with a smile.
• Perform a variety of clerical functions related to school operations.
• Manage phone calls and schedule meetings for the Executive Head.

Skills

Front office management

Organizational skills

Communication skills

Problem-solving

Flexibility

Proactive attitude

Familiarity with Google Suite

Microsoft Office proficiency

Education

Diploma or Degree in Office Administration

Job description

Nova Pioneer is looking for a superstar Receptionist/Personal Assistant to the Executive Head to join our Ruimsig Primary and Secondary Schools!

The receptionist/PA will provide administrative, clerical and secretarial support and ensure smooth communication and operations both internally and externally to both primary and secondary schools in the Ruimsig campus. The receptionist will also act as the first welcoming and smiling face to parents and other guests who visit our campus.

ABOUT THE ROLE

Appointment date 01 March 2026. As Receptionist/PA to the Executive Head at Ruimsig Primary and Secondary, you will do the following:

• Live the Nova Pioneer Culture
• Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
• Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
• Make and receive phone calls on the school’s telephone lines
• Schedule meetings for the Executive Head
• Facilitate the Public Relations function of the front office for both internal and external stakeholders
• Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
• Prepare documents for internal display on pin-boards or noticeboards
• Respond to routine correspondences and send out scheduled communications
• Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
• Manage petty cash

About You

Skills and qualifications required:

• You have a minimum of 2 years of experience in front office management and/or as a personal assistant
• You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
• You are a great communicator in person and on the phone – you love interacting with people and bring joy to every interaction
• You demonstrate capacity to analyze complex situations and solve problems
• You have a flexible and able to respond quickly to changing priorities
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You ideally have a Diploma or Degree in Office Administration
• You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint)

HOW TO APPLY

Does working at Nova Pioneer excite you? If so, then apply now!

To apply, please complete the form on the right-hand side of this page. We cannot process applications that are emailed to us.

Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.

Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.

WORKING AT NOVA PIONEER

Nova Pioneer is committed to the achievement and maintenance of diversity and equity in employment. Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning.

Read more about our culture principles here.

Please Note:

• Nova Pioneer may appoint and/or expire the posting of this advertisement at their own discretion.
• If you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful.

Nova Pioneer, in line with the POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measurements will be in place to protect personal information but it will be used for recruitment and employment purposes. By submitting your application with Nova Pioneer, you are recognising and accepting this disclaimer.

Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on [e-mail] or [e-mail].