Purchasing and Stock Control Assistant

The Legends Agency; Cape Town; Hybrid; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic procurement firm is seeking a detail-driven Purchasing and Stock Control Assistant in Cape Town. The role involves managing stock levels, overseeing purchasing processes, and ensuring data accuracy. Ideal for candidates with 2+ years in purchasing or stock control, strong Excel skills, and a proactive approach. Join a fast-paced team focused on efficiency and continuous improvement.

Qualifications

• 2+ years of experience in purchasing, procurement, or stock control.
• Strong administrative and organisational skills.
• Excellent attention to detail and data accuracy.

Responsibilities

• Plan and control stock levels across all product lines.
• Liaise with Sales and Warehouse teams.
• Conduct weekly demand reviews and adjust stock as necessary.

Skills

Purchasing

Procurement

Stock Control

Excel

Data Accuracy

Tools

NetStock

Microsoft Dynamics

Job description

About the job Purchasing and Stock Control Assistant

Purchasing and Stock Control Assistant
Support a fast-paced, high-volume purchasing team with 4,800 stock lines and 350 suppliers
Procurement & Inventory Management | R18,000- R24,000 | Remote/Hybrid | South Africa

About Our Client

Our client is a dynamic and well-established business managing over 4,800 stock lines across 350 suppliers globally. With a focus on efficiency, innovation, and continuous improvement, they pride themselves on their strong supplier relationships, multi-currency procurement, and high standards in customer service. They are looking for a detail-driven team player to support their purchasing department and help maintain optimal stock levels to drive sales success.

The Role: Purchasing and Stock Control Assistant

The purpose of this role is to support the Purchasing Manager by planning and controlling stock levels, ensuring product availability across all lines while keeping costs in check. You\'ll manage purchase orders, stock codes, supplier communication, and data accuracy to ensure smooth procurement operations and drive performance.

Responsibilities

• Plan and control stock levels across all product lines to maximise sales while managing cost
• Liaise with Sales and Warehouse teams to agree and maintain optimal stock levels
• Review and correct orders to prevent understocking or overstocking
• Conduct weekly demand reviews and identify necessary adjustments
• Maintain accurate product lead times to ensure timely delivery
• Ensure coding accuracy for all stock lines and maintain system data
• Oversee administrative tasks including Proof of Delivery (POD) tracking, invoice checking, and query resolution
• Manage purchasing of standard products and maintain updates in purchasing systems
• Assist with supplier reviews for pricing, delivery, and service quality
• Ensure timely placement of direct deliveries
• Maintain supplier communication to identify innovations and provide product feedback
• Coordinate with Finance to resolve supplier invoice queries

About You

• 2+ years of experience in purchasing, procurement, or stock control
• Strong administrative and organisational skills
• Excellent attention to detail and data accuracy
• Confident with Excel and stock planning software
• Experience with NetStock and Microsoft Dynamics is a strong advantage
• Comfortable working independently in a remote or hybrid environment
• A proactive communicator and effective collaborator across departments

Ready to join a professional and fast-paced purchasing team? Apply now to be considered.