Purchasing and Stock Control Assistant

The Legends Agency; Cape Town; Hybrid; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic business is seeking a Purchasing and Stock Control Assistant to support their purchasing department. This role involves managing stock levels, coordinating with teams, ensuring timely deliveries, and maintaining supplier relationships. Candidates should have over 2 years of experience in procurement, strong organizational skills, and be proficient in Excel and stock planning software. Join a professional and fast-paced team dedicated to efficiency and innovation.

Qualifications

• 2+ years of experience in purchasing, procurement, or stock control.
• Strong administrative and organizational skills.
• Comfortable working independently in a remote or hybrid environment.

Responsibilities

• Plan and control stock levels across all product lines.
• Liaise with Sales and Warehouse teams to maintain optimal stock levels.
• Oversee administrative tasks including Proof of Delivery (POD) tracking.

Skills

Attention to detail

Organizational skills

Proactive communication

Tools

NetStock

Microsoft Dynamics

Excel

Job description

Purchasing and Stock Control Assistant
Support a fast-paced, high-volume purchasing team with 4,800 stock lines and 350 suppliers
Procurement & Inventory Management | R18,000- R24,000 | Remote/Hybrid | South Africa

About Our Client
Our client is a dynamic and well-established business managing over 4,800 stock lines across 350 suppliers globally. With a focus on efficiency, innovation, and continuous improvement, they pride themselves on their strong supplier relationships, multi-currency procurement, and high standards in customer service.
They are looking for a detail-driven team player to support their purchasing department and help maintain optimal stock levels to drive sales success.

The Role: Purchasing and Stock Control Assistant
The purpose of this role is to support the Purchasing Manager by planning and controlling stock levels, ensuring product availability across all lines while keeping costs in check. You'll manage purchase orders, stock codes, supplier communication, and data accuracy to ensure smooth procurement operations and drive performance.

Key Responsibilities

• Plan and control stock levels across all product lines to maximise sales while managing cost

• Liaise with Sales and Warehouse teams to agree and maintain optimal stock levels

• Review and correct orders to prevent understocking or overstocking

• Conduct weekly demand reviews and identify necessary adjustments

• Maintain accurate product lead times to ensure timely delivery

• Ensure coding accuracy for all stock lines and maintain system data

• Oversee administrative tasks including Proof of Delivery (POD) tracking, invoice checking, and query resolution

• Manage purchasing of standard products and maintain updates in purchasing systems

• Assist with supplier reviews for pricing, delivery, and service quality

• Ensure timely placement of direct deliveries

• Maintain supplier communication to identify innovations and provide product feedback

• Coordinate with Finance to resolve supplier invoice queries

About You

• 2+ years of experience in purchasing, procurement, or stock control

• Strong administrative and organisational skills

• Excellent attention to detail and data accuracy

• Confident with Excel and stock planning software

• Experience with NetStock and Microsoft Dynamics is a strong advantage

• Comfortable working independently in a remote or hybrid environment

• A proactive communicator and effective collaborator across departments

Ready to join a professional and fast-paced purchasing team? Apply now to be considered.