Procurement Controller

Norman Goodfellows; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading liquor distributor in Sandton, South Africa is seeking a Procurement Controller to support procurement functions by managing purchasing activities and ensuring compliance with internal procedures. The ideal candidate will have 1-2 years of experience in procurement or stock administration, along with a matric and preferably a BCOM degree. Responsibilities include processing purchase orders, supplier liaising, and ensuring stock availability. This role offers benefits like group life cover and competitive remuneration.

Benefits

Group life and Funeral cover

Provident fund

Competitive remuneration

Qualifications

• 1-2 years' experience in procurement, buying, or stock administration.
• Exposure to FMCG, liquor wholesale, or distribution environments advantageous.

Responsibilities

• Process and control purchase orders in line with approved demand.
• Liaise with suppliers and resolve delivery discrepancies.
• Support stock planning and ensure timely replenishment of products.
• Maintain accurate procurement documentation and systems.

Skills

Good numerical and analytical skills

Strong attention to detail and accuracy

Basic understanding of procurement and stock control principles

Confident communication with suppliers and internal teams

Competent in Microsoft Excel and procurement systems

Education

Matric / Grade 12

BCOM Degree

Certificate or Diploma in Procurement, Supply Chain, or Business

Job description

The Procurement Controller supports the procurement function by controlling day-to-day purchasing activities, ensuring accurate ordering, cost awareness, supplier coordination, and compliance with internal procedures. The role focuses on stock availability, price accuracy, and supporting margin control within a liquor redistribution environment.

Key Responsibilities

Procurement & Purchasing Control

• Process and control purchase orders for liquor and related products in line with approved demand and budgets
• Request, compare, and capture supplier pricing and quotations
• Ensure correct pricing, pack sizes, and supplier terms are loaded and maintained on the system
• Monitor purchase price changes and escalate variances to management

Supplier Coordination

• Liaise with approved liquor suppliers, brand owners, and distributors regarding orders and deliveries
• Follow up on outstanding orders and resolve delivery discrepancies
• Assist with supplier documentation and basic compliance requirements

Stock & Availability Control

• Support stock planning by ensuring timely replenishment of fast-moving products
• Assist in monitoring slow-moving and short-dated stock risks
• Coordinate with warehouse and sales teams to avoid stock-outs or over-ordering

Compliance & Administration

• Ensure all procurement documentation is accurate, approved, and filed
• Maintain purchase order, delivery note, and invoice records
• Support stock counts, audits, and basic procurement reporting
• Adhere to liquor industry compliance requirements and internal controls

Reporting & Systems

• Capture and maintain accurate procurement data on ERP or accounting systems
• Prepare basic procurement and stock reports for review by management
• Assist with cost tracking, rebates, and supplier price updates

Key Skills & Competencies

• Good numerical and analytical skills
• Strong attention to detail and accuracy
• Basic understanding of procurement and stock control principles
• Confident communication with suppliers and internal teams
• Competent in Microsoft Excel and procurement systems

Personal Attributes

• Eager to learn and develop in procurement
• Reliable and well-organised
• Cost-conscious and detail-focused
• Able to work in a fast-paced distribution environment

Requirements

• Matric / Grade 12 (required)
• BCOM Degree
• Certificate or Diploma in Procurement, Supply Chain, or Business (advantageous)
• 1–2 years’ experience in procurement, buying, or stock administration
• Exposure to FMCG, liquor wholesale, or distribution environments (advantageous)

Benefits

• Group life and Funeral cover
• Provident fund
• Competitive remuneration