PMO Document Controller - EXDC261125

ProjectLink; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A mining consultancy in Centurion is seeking a PMO Document Controller for a 12-month contract. The role involves maintaining document records, developing management plans, and utilizing systems like Aconex and SharePoint. Ideal candidates will have 5 years' experience in document control within the mining sector and a minimum of Grade 12. Strong attention to detail is essential, along with experience in aligning files with document management systems.

Qualifications

• A minimum of Grade 12 is required.
• Relevant Degree or Diploma in Document Control is advantageous.
• 5 years of experience in document control within the mining industry.

Responsibilities

• Maintain a master record index and document management plan.
• Align document files with the document management system.
• Develop project file structure and document types.

Skills

Document management

Aconex proficiency

SharePoint proficiency

Attention to detail

Education

Grade 12

Relevant Degree or Diploma

Tools

Aconex

SharePoint

Job description

Job Title: PMO Document Controller

Location: Centurion

Job Type: 12 month contract, expected to work Full-Time hours

Industry: Mining

Job Duties:

Maintain a master record index; develop document management plan.

• Align document files with document management system (DMS) (coding and naming convention and versions).
• Develop project file structure.
• List project document types.
• Define basis of access per document type.
• Create documents on authorized Demands.
• Establish workflow requirements.
• Perform document control to include all project related documents and drawings.
• Manage repository.

Establish document close per document type. Close out archive.

• Capture lessons learned in the register.
• File and issue new revisions for build to contractor; maintain a transmittal register.
• Issue all drawings with transmittal notes; project related documentation.
• Where applicable assist new contractors how to navigate and use the project management system.
• The project systems used by include projects online Aconex and SharePoint.
• A working proficiency of projects online, SharePoint and Aconex (only for mega projects) are required.

Required Qualifications:

• Grade 12
• Relevant Degree or Diploma advantageous

Experience:

• 5 years experience as a document controller in the mining environment
• Experience using Aconex and SharePoint