Personal Assistant to the Managing Director

Jendamark Automation; Gqeberha; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading automation firm in Gqeberha is seeking a Technical Assistant to support the Managing Director. Responsibilities include managing diaries, arranging travel, and liaising with customers and suppliers. The ideal candidate has a Grade 12 education, 5-10 years of relevant experience, and is proficient in MS Office, particularly PowerPoint and Excel. This role requires excellent organizational and communication skills. Preference will be given to candidates from designated groups in line with employment equity policies.

Qualifications

• 5-10 years' experience in a similar position.
• Fluent in English - Read, write and speak.
• Optional: Afrikaans - Read, write and speak.

Responsibilities

• Manage the MD's personal diary.
• Arrange travel - local and international.
• Handle confidential accounts and banking.
• Liaise with customers and suppliers.
• Draft correspondence as required.
• Prepare presentations and marketing material.
• Provide input to technical studies.
• Source technical documents and information.
• Produce accurate statistics and figures.
• Transcribe strategies from management.

Skills

Computer literate

Advanced PowerPoint

Advanced Excel

Project Management skills

Customer liaison skills

Organizational skills

Education

Formal Tertiary education: Grade 12

Engineering/Technical Qualification/Studies

Marketing Qualification

Drivers Licence: Code 8-

Tools

MS Office

Job description

Basic Requirements

• Formal Tertiary education: Grade 12
• Computer literate.
• Engineering/Technical Qualification/Studies
• Marketing Qualification beneficial
• MS Office (advanced PowerPoint & Excel)
• Project Management Qualification beneficial
• Experience: 5-10 years' experience in a similar position
• Languages: English - Read, write and speak (required)
• Afrikaans - Read, write and speak (optional)
• Drivers Licence: Code 8- (required)

Job Objectives

The job holder ensures that technical and administrative tasks are completed in a timely manner to support the Managing Director in the delivery of the specific piece of work or project.

The position as the Technical Assistant to the Managing Director exists in the Company to handle queries externally (Customers and Suppliers) and internally (Directors and Staff) for and on behalf of the Managing Director.

Main Tasks And Responsibilities

• Managing the MD's personal diary
• Travel arrangements - local and international
• Managing of accounts, banking including queries when necessary and other confidential information
• Liaising with customers and suppliers (local and international)
• Drafting and typing of correspondence as required
• Preparing PowerPoint presentations and other marketing material
• Provides input to technical studies/research projects, technical reports, project planning, etc.
• Sources technical documents, information and drawings
• Produces accurate statistics, relevant figures, etc.
• Transcribing any business strategies from higher management and finalizing draft documents.

Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998 Jendamark Automation reserves the right not to make an appointment. Applications will not qualify the applicant to an interview or appointment, as only shortlisted candidates will be contacted for interviews. Please kindly consider your application unsuccessful if not contacted three weeks after the submission/closing date.