Personal Assistant / Administrator

RecruitMyMom; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

An established NPO in Johannesburg is seeking a Personal Assistant/Administrator to provide operational support to two group managers. The successful candidate will manage schedules, handle correspondence, and ensure operational efficiency. Ideal candidates should have over 5 years of experience in similar roles, strong skills in Microsoft Office, and possess excellent communication and organizational abilities. The position offers a permanent role with specific working hours from Monday to Friday.

Responsibilities

• Manage the calendars and schedule meetings for both Group Managers.
• Draft, proofread, and manage correspondence and reports.
• Prepare agendas and take minutes during meetings.
• Assist in tracking and coordinating projects.
• Serve as a primary point of contact between Group Managers and stakeholders.
• Streamline administrative processes for improved efficiency.
• Handle sensitive information with professionalism.
• Assist with coordinating events and special projects.
• Conduct research and compile data for decision-making.
• Perform additional ad hoc tasks as required.

Skills

Organised & Detail-Oriented

Proactive & Resourceful

Strong Interpersonal Skills

Adaptability

Confidentiality & Integrity

Communication

Resilience

Solution-oriented

Education

5+ years of experience as a PA/Administrator

Strong proficiency in Microsoft Office Suite

Job description

Sandringham, Johannesburg, South Africa | Posted on 27/01/2026

An established NPO requires a Personal Assistant / Administrator to provide operational and administrative support to two group managers. The role ensures smooth day-to-day operations, requires strong organisational skills, discretion, and the ability to multitask effectively in a fast-paced environment. This is a permanent role and the working hours are 8.30am to 4.30pm Monday to Thursday, and 8.30am to 2.30pm on Fridays.

Responsibilities

• Administrative Support: Manage the calendars, schedule meetings, and coordinate travel arrangements for both Group Managers, and Mancoteam where appropriate.
• Communication Management: Draft, proofread, and manage correspondence, reports, and presentations.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
• Project Support: Assist in tracking and coordinating projects, ensuring deadlines are met.
• Stakeholder Liaison: Serve as a primary point of contact between the Group Managers and internal/external stakeholders.
• Operational Efficiency: Streamline administrative processes and improve efficiency within both departments.
• Confidentiality: Handle sensitive information with utmost professionalism and discretion.
• Event Planning: Assist with coordinating events, initiatives, trainings, offsites, and special projects.
• Research & Reporting: Conduct research and compile data to support decision-making.
• Other Duties: Perform additional ad hoc tasks as required to support both Group Managers and operational leadership.

Requirements

Preferred Skills

• Organised & Detail-Oriented: Ability to manage multiple tasks with precision.
• Proactive & Resourceful: Takes initiative to anticipate needs and solve problems.
• Strong Interpersonal Skills: Ability to build relationships and communicate effectively.
• Adaptability: Comfortable working in a dynamic and evolving environment. Not afraid to get your hands dirty!
• Confidentiality & Integrity: Trustworthy with handling sensitive and confidential matters.
• Communication: Exceptional written and verbal communication skills.
• Resilience: Ability to work under pressure, prioritize tasks, and meet deadlines.
• Solution-orientated: Strong problem-solving skills and the ability to work independently.

Qualifications and Education Requirements

• 5+ years of experience as a PA/ Administrator, preferably supporting senior management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).