Personal Assistant

Assist World; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A remote assistance company is seeking a reliable Personal Assistant to support a medical professional with scheduling, travel arrangements, and administrative tasks. The ideal candidate is detail-oriented and can work independently with minimal supervision. This part-time role offers between $250 and $350 monthly, with a flexible schedule and potential for increased hours. Perks include a birthday bonus, tenure bonuses, and a raffle. Join a supportive team focused on well-being and seamless task management.

Benefits

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

Qualifications

• Experience as a Personal Assistant, Virtual Assistant, or Administrative Assistant.
• Ability to manage multiple small tasks and deadlines.
• Discreet, professional, and trustworthy.

Responsibilities

• Coordinate and schedule appointments, including medical and personal engagements.
• Arrange travel for professional conferences, including flights and accommodations.
• Manage renewals for professional memberships and licenses.
• Organize receipts and prepare expense documentation.
• Assist with personal errands and ordering supplies.
• Support email communications and light social media posting.

Skills

Organizational skills

Excellent written communication

Time management

Attention to detail

Tools

Google Docs

Google Sheets

PDF tools

Job description

Role Overview

We are seeking a reliable, detail-oriented Personal Assistant to support a highly accomplished medical professional and their family with day-to-day administrative, scheduling, and coordination tasks.

This role is primarily personal and administrative in nature (PA vs. EA), focused on reducing mental load, improving organization, and ensuring important tasks, renewals, and communications are handled smoothly. The ideal candidate is proactive, organized, and comfortable working asynchronously with minimal supervision.

Key Responsibilities

• 1. Scheduling & Calendar Management
  • Coordinate and schedule appointments, including:
    • Medical, dental, and personal appointments
    • Home and car maintenance services
  • Manage and confirm meetings
  • Track deadlines and important dates
  • Ensure confirmations and follow-ups are completed
• 2. Travel & Conference Support
  • Arrange travel for professional conferences, including:
    • Flights
    • Hotels
    • Conference registrations
  • Organize itineraries and confirmations
  • Assist with post-travel expense organization and reimbursement preparation
• 3. Administrative & Membership Management
  • Manage renewals for:
    • Professional memberships
    • Medical licenses
    • Organizational affiliations
  • Handle payment processing and confirmation tracking
  • Maintain records and confirmation emails
  • Prepare and organize documents using Google Docs and Google Sheets
• 4. Expense & Document Handling
  • Organize receipts from travel and events
  • Redact and prepare expense documentation for submission
  • Maintain clear records and digital files
  • Use PDF tools (Adobe Pro experience is a plus but not required)
• 5. Ordering & Personal Errands
  • Place orders for:
    • Office supplies
    • Print materials
    • Gifts (flowers, birthday gifts, holiday gifts for colleagues, friends, and family)
  • Track deliveries and confirmations
  • Assist with routine purchasing tasks as needed
• 6. Light Outreach & Communication Support (Periodic)
  • Assist with drafting and sending email communications related to:
    • Professional networking
    • Periodic outreach to referring providers
    • Holiday or year-end messages
  • Support light social media posting if requested (no phone calls required)
  • All outreach is conducted via email or online platforms

Tools & Systems

• Google Docs & Google Sheets (required)
• Email (Gmail or equivalent)
• PDF tools (Adobe Pro is a nice-to-have)
• Online booking and ordering platforms

Ideal Candidate Profile

• Prior experience as a Personal Assistant, Virtual Assistant, or Administrative Assistant
• Strong organizational and follow-through skills
• Comfortable managing multiple small tasks and deadlines
• Excellent written communication skills
• Discreet, professional, and trustworthy
• Able to work independently and asynchronously
• Comfortable supporting both professional and personal tasks

$250 - $350 a month

Part-time to start (10 hours/week)

Potential to increase to 20 hours/week over time

Flexible schedule with asynchronous work

Time zone alignment preferred with U.S. Eastern Time (or within a few hours)

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM