Personal Assistant

Writing on the Wall; Randburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An acclaimed agency in Randburg is seeking a skilled personal assistant to support the managing director. Responsibilities include calendar management, handling administrative tasks, and ensuring effective communication with stakeholders. Ideal candidates should possess strong organisational and communication skills, proficiency in Microsoft Office, and experience in a relevant administrative role. Join a dynamic team and contribute to the agency's success!

Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Ability to manage multiple priorities effectively.
• Strong written communication skills for interfacing with teams.

Responsibilities

• Manage and coordinate the managing director’s calendar and schedule.
• Handle daily administrative tasks and correspondence.
• Arrange comprehensive travel plans, including bookings.

Skills

Organisational skills

Written and verbal communication

Proficiency in Microsoft Office Suite

Discretion and professionalism

Problem-solving abilities

Adaptability

Attention to detail

Interpersonal skills

Independent and collaborative work

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Workspace

Slack

Asana

Job description

Join our award-winning agency
We are an acclaimed agency specialising in print, events, and shopfitting, offering fully customised solutions to our clients. As we look ahead to an exciting 2025, we’re expanding our team—and you might be the perfect fit!

Key Responsibilities

• Manage and coordinate the managing director’s calendar, scheduling meetings, appointments, and travel arrangements.
• Handle daily administrative tasks, including answering calls, emails, and correspondence on behalf of the managing director.
• Prepare, proofread, and organise documents and presentations for meetings, ensuring accuracy and professionalism.
• Act as a point of contact between the managing director and internal/external stakeholders, relaying messages and managing communication.
• Arrange comprehensive travel plans and itineraries, including booking flights, accommodation, and transportation.
• Maintain organised records and filing systems, ensuring easy access to critical documents and information.
• Assist with personal tasks for the managing director, including occasional errands or ad hoc projects, as needed.
• Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters for the managing director’s attention.
• Handle confidential and sensitive information with utmost discretion and integrity.
• Support project management and ensure the managing director is well-prepared for all commitments and deadlines.
• Research and compile data for reports, proposals, and other documents as required.

Skills

• Proven organisational skills with the ability to manage multiple priorities and tasks effectively.
• Strong written and verbal communication skills for interfacing with internal teams and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and calendar tools.
• High level of discretion and professionalism, especially when dealing with confidential or sensitive information.
• Strong problem‑solving abilities and a proactive approach to anticipating needs and resolving issues.
• Adaptability to dynamic schedules and deadlines in a fast‑paced environment.
• Keen attention to detail to ensure accuracy in document preparation and scheduling.
• Professional demeanour, excellent interpersonal skills, and a positive attitude.
• Ability to work independently and collaboratively, demonstrating flexibility and dependability.

Preferred Experience and Education

• Previous experience as a personal assistant, executive assistant, or in a related administrative support role.
• Bachelor’s degree in business administration, communications, or a related field is preferred.
• Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
• Experience supporting senior leadership in a fast‑paced environment.
• Knowledge of travel and event planning logistics is advantageous.

How to Apply

If you’re ready to bring your expertise to our dynamic team, send us your CV! If your qualifications match what we’re looking for, we’ll be in touch.