Payroll Administrator

CLS; Kempton Park; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading South African company based in Kempton Park is seeking a Payroll Administrator to manage payroll for approximately 250 employees. The ideal candidate will have 3-5 years of experience in full payroll processing, knowledge of South African payroll legislation, and proficiency in VIP Payroll. Responsibilities include accurate salary payments, staff loan reconciliations, and compliance with statutory requirements. The role offers the opportunity to work in a fast-paced environment while coordinating with HR and Finance teams.

Qualifications

• 3-5 years of experience in full payroll processing.
• Experience with staff loan reconciliations required.
• Ability to prepare payroll reports and statutory submissions.

Responsibilities

• Manage the full payroll function for ± 250 employees.
• Ensure accuracy in salary calculations and deductions.
• Prepare and submit payroll-related statutory reports.

Skills

Attention to detail

Time management

Organizational skills

Proficiency in Excel

Understanding of South African payroll legislation

Proficiency in VIP Payroll

Fluent in Afrikaans and English

Education

National Senior Certificate

Payroll or HR-related qualification / certification

Tools

VIP Payroll

Job description

Introduction

We are seeking a detail-oriented Payroll Administrator to manage the full payroll function for approximately 250 employees in a fast-paced, FMCG sales-driven environment based in Kempton Park. The successful candidate will ensure accurate and timely processing of salaries, deductions, and staff loan reconciliations, while maintaining full compliance with all statutory requirements.

Job Purpose

To manage and execute the full payroll process for all employees, ensuring accurate salary payments, deductions, and staff loan reconciliations, while maintaining compliance with statutory requirements and providing timely payroll reports.

Requirements

Minimum education (essential)

• National Senior Certificate
• Payroll or HR-related qualification / certification (advantageous)

Minimum applicable experience (years)

• 3-5 years

Required nature of experience

• Full payroll processing across multiple entities
• Experience with staff loan reconciliations
• Preparing payroll reports and statutory submissions (PAYE, UIF, SDL, etc.)
• Exposure to Employment Equity and HR reporting
• Working with payroll software and systems (VIP Payroll)

Skills and Knowledge (essential)

• In-depth understanding of South African payroll legislation
• Proficiency in VIP Payroll and Excel
• Excellent attention to detail and accuracy
• Time management and organisational skills

Other

• Proficient in Afrikaans and English
• Own transport and license

Key Performance Areas and Objectives

Payroll Management

• Process and manage full payroll for ± 250 employees across five companies.
• Ensure accuracy in salary calculations, deductions, and benefits.
• Verify and reconcile payroll data prior to final approval.
• Maintain confidentiality of employee and salary information.

Reconciliations and Reporting

• Perform monthly payroll and staff loan reconciliations.
• Prepare and submit payroll-related statutory reports (PAYE, UIF, SDL).
• Generate and maintain internal payroll reports for management.
• Support financial audits by providing payroll documentation.

Compliance and Legislation

• Ensure payroll compliance with labour laws and SARS requirements.
• Assist with Employment Equity and Skills Development reporting.
• Maintain employee records and ensure data integrity.
• Stay updated on changes in payroll legislation.

Support, Coordination & Improvement

• Collaborate with HR and Finance for smooth payroll operations.
• Handle payroll queries and support onboarding documentation.
• Identify process improvements and assist with system upgrades.
• Participate in audits and contribute to an efficient work environment.