Payroll Administrator

Creative Leadership Solutions; Kempton Park; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading HR consultancy is seeking a Payroll Manager to oversee full payroll processing for around 250 employees across multiple companies. The ideal candidate will have 3-5 years of experience, strong knowledge of South African payroll legislation, and proficiency in VIP Payroll software. Responsibilities include ensuring compliance with statutory regulations, preparing payroll reports, and coordinating with HR and Finance departments. This role requires excellent attention to detail and strong organisational skills.

Qualifications

• 3-5 years of experience in payroll processing across multiple entities.
• Experience with payroll software and staff loan reconciliations.
• In-depth understanding of payroll legislation.

Responsibilities

• Process and manage payroll for approximately 250 employees.
• Prepare payroll-related statutory reports (PAYE, UIF, SDL).
• Ensure payroll compliance with labour laws.

Skills

Understanding of South African payroll legislation

Proficiency in VIP Payroll

Proficiency in Excel

Attention to detail

Time management skills

Education

National Senior Certificate

Payroll or HR-related qualification/certification

Tools

VIP Payroll

Job description

REQUIREMENTS

Minimum education (essential) :

• National Senior Certificate
• Payroll or HR-related qualification / certification (advantageous)

Minimum applicable experience (years) :

3-5 years

Required nature of experience :

• Full payroll processing across multiple entities
• Experience with staff loan reconciliations
• Preparing payroll reports and statutory submissions (PAYE, UIF, SDL, etc.)
• Exposure to Employment Equity and HR reporting
• Working with payroll software and systems (VIP Payroll)

Skills and Knowledge (essential) :

• In-depth understanding of South African payroll legislation
• Proficiency in VIP Payroll and Excel
• Excellent attention to detail and accuracy
• Time management and organisational skills

Other :

• Proficient in Afrikaans and English
• Own transport and license

KEY PERFORMANCE AREAS AND OBJECTIVES

Payroll Management

• Process and manage full payroll for ± 250 employees across five companies.
• Ensure accuracy in salary calculations, deductions, and benefits.
• Verify and reconcile payroll data prior to final approval.
• Maintain confidentiality of employee and salary information.

Reconciliations and Reporting

• Perform monthly payroll and staff loan reconciliations.
• Prepare and submit payroll-related statutory reports (PAYE, UIF, SDL).
• Generate and maintain internal payroll reports for management.
• Support financial audits by providing payroll documentation.

Compliance and Legislation

• Ensure payroll compliance with labour laws and SARS requirements.
• Assist with Employment Equity and Skills Development reporting.
• Maintain employee records and ensure data integrity.
• Stay updated on changes in payroll legislation.

Support, Coordination & Improvement

• Collaborate with HR and Finance for smooth payroll operations.
• Handle payroll queries and support onboarding documentation.
• Identify process improvements and assist with system upgrades.
• Participate in audits and contribute to an efficient work environment.