Office Administrator

Weskus Personeel; Paarl; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local recruitment agency in Paarl seeks a reliable and organized Office Administrator to support daily operations. The ideal candidate will manage communications, maintain records, and assist with financial documents. Candidates should have a Matric qualification and at least 23 years of administrative experience. Proficiency in MS Office and strong organizational skills are mandatory. This is a full-time position, requiring residence or easy travel to Paarl.

Qualifications

• At least 23 years of administrative experience.
• Computer literacy with mandatory MS Office proficiency.
• Strong organisational and time-management skills.
• Good communication skills in English.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage incoming calls, emails, and general enquiries.
• Maintain filing systems and update company records.
• Assist with preparing invoices and quotations.
• Coordinate meetings, schedules, and office supplies.
• Support HR with onboarding documentation.

Skills

Office Manager Experience

Microsoft Office

Data Entry

Microsoft Outlook

Microsoft Word

QuickBooks

Office Experience

Microsoft Excel

Filing

Administrative Experience

Microsoft Outlook Calendar

Bookkeeping

Education

Matric

Tools

MS Office

QuickBooks

Job description

Job Description

We are seeking a reliable and organised Office Administrator in Paarl to support daily operations, assist internal teams, manage documentation and ensure smooth office processes in a fast-paced environment.

Key Responsibilities

• Manage incoming calls, emails and general enquiries
• Maintain filing systems and update company records
• Assist with preparing invoices, quotations and basic financial documents
• Coordinate meetings, schedules and office supplies
• Support HR with onboarding documentation and staff records
• Provide general administrative support to management and team members

Requirements

• Matric (essential)
• At least 23 years administrative experience
• Computer literacy (MS Office proficiency mandatory)
• Strong organisational and time-management skills
• Good communication skills in English
• Ability to work independently and meet deadlines
• Must reside in or be able to travel easily to Paarl

Key Skills

• Office Manager Experience
• Microsoft Office
• Data Entry
• Microsoft Outlook
• Microsoft Word
• QuickBooks
• Office Experience
• Microsoft Excel
• Filing
• Administrative Experience
• Microsoft Outlook Calendar
• Bookkeeping

Employment Type

Full-Time

Vacancy

1