Manager - Company Secretary

Apex Group; Johannesburg; On-site; ZAR 600,000 - 800,000; Full time

Job summary

A financial services firm in Johannesburg is seeking a Manager - Company Secretary to oversee team operations and ensure high-level client service delivery. The ideal candidate has an LLB, at least 7 years of trust administration experience, and strong organizational skills. This role involves coordinating workflows, managing compliance, and attending client meetings.

Qualifications

• Minimum 7 years of experience in trust administration.
• Professional qualifications such as ICSA or CSSA are preferred.
• Strong administrative skills and attention to detail.

Responsibilities

• Coordinate workflows and planning for the team.
• Provide high-level client service delivery.
• Oversee daily team operations.
• Draft complex minutes for client board meetings.

Skills

LLB

BCom LLB

Admitted Attorney

ICSA/CSSA or equivalent

7+ years of relevant industry experience

Microsoft Office proficiency

Excellent communication skills

Strong organizational skills

Education

Professional qualifications in law

Job description

Job Title: Manager - Company Secretary

Location: Gauteng, Johannesburg

Deadline: October 31, 2025

The Role & Key Responsibilities:

• Coordinate with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team.
• Ensure the team has a strong structure as it grows, with clearly defined roles and responsibilities.
• Assist the team with new structures and client onboarding.
• Participate in client care, take responsibility for CRM for certain clients.
• Ensure high-level client service delivery, meeting deadlines and adhering to client-specific and internal procedures.
• Review company secretarial and administrative work performed by the team.
• Provide technical support to the team.
• Join client calls.
• Handle dealings with intermediaries.
• Foster strong cross-country relationships with teams and other jurisdictions, ensuring feedback on team performance.
• Assist with billing cycles, including reviewing timesheets, invoices, fee reviews, WIP analysis, and debt collection.
• Review transaction documentation as necessary.
• Support onboarding of new investors/clients for AML compliance.
• Enforce operational discipline within teams through procedures and checklists.
• Identify training needs and organize training sessions.
• Oversee daily team operations, ensuring timely responses to client queries.
• Attend client board meetings and draft complex minutes.
• Lead internal projects when required.
• Manage daily tasks such as payments, transactions, CoSec, corporate governance, board packs, client & investor communications, billing, AML/KYC, reviews, FATCA, CRS.

Skills Required:

• Professional qualifications: LLB, BCom LLB.
• Admitted Attorney preferred.
• Post-articles experience with strong administrative skills.
• Professional qualification such as ICSA, CSSA, or equivalent.
• At least 7 years of relevant industry experience in trust administration and working with corporate entities.
• High integrity and confidentiality.
• Commitment to professional and client service excellence.
• Minimum 5 years of trust or fund experience in a professional environment.
• Knowledge of offshore regulatory requirements.
• Proficiency in Microsoft Office suite.
• Excellent communication skills, both written and oral.
• Strong organizational and prioritization skills.
• Motivated, driven, and detail-oriented.
• Team player with high accuracy standards.

End Date: October 31, 2025