Legal And Compliance Administrator

People Dimension; Pretoria; On-site; ZAR 320 000 - 480 000; Full time

Job summary

A legal services firm in Pretoria is seeking a Legal Operations Administrator to manage day-to-day legal functions and compliance activities. The ideal candidate will have 3–5 years of legal administration experience, strong organizational skills, and proficiency in Microsoft 365. Responsibilities include drafting legal agreements, ensuring compliance with standards, and supporting litigation. This role offers the chance to contribute to a collaborative team environment.

Qualifications

• 3–5 years of experience in legal or compliance administration.
• Exposure to contract management and compliance monitoring.
• Experience in the Commercial Property Sector is advantageous.

Responsibilities

• Manage legal administrative functions and maintain case files.
• Draft and review legal agreements and contracts.
• Ensure compliance with statutory requirements and facilitate audits.

Skills

Understanding of legal terminology

Organizational ability

Microsoft 365 proficiency

Attention to detail

Communication skills

Collaborative mindset

Education

Bachelor’s degree or diploma in Law, Compliance, Risk Management

Tools

Microsoft 365

Compliance tools

Job description

Duties & Responsibilities

Legal Operations

• Manage day-to-day legal administrative functions, including maintaining case files, document repositories, and correspondence with attorneys and advocates.
• Support legal collections processes and debtor tracking.
• Assist with litigation case management — following up with attorneys, tracking deadlines, and ensuring all required documentation is available and updated.
• Liaise with external counsel for legal opinions and contract reviews.

Contract Management & Drafting

• Draft, review, and maintain legal agreements, including:
• Lease and service level agreements (SLAs)
• Non-Disclosure Agreements (NDAs)
• Shareholder, co-ownership, and partnership agreements
• Financial and loan agreements
• Ensure all documents comply with PHG policies, legal standards, and version-control procedures.
• Track contract lifecycles — renewals, expirations, and obligations.

Compliance & Governance Support

• Maintain compliance registers, including statutory filings, license renewals, and risk control logs.
• Support internal and external audits by collating evidence and managing compliance checklists.
• Monitor adherence to FICA, POPI, health and safety, PPRA and other regulatory frameworks.
• Coordinate with HR and Finance to ensure compliance across business units.
• Prepare and maintain compliance dashboards and reports.

Risk and Policy Administration

• Assist in updating risk registers and tracking mitigation actions.
• Support the development and rollout of new compliance policies, procedures, and awareness programs.
• Contribute to periodic reviews of internal controls and standard operating procedures.

Systems & Reporting

• Operate and maintain legal and compliance tracking systems (e.g., contract databases, policy repositories, audit tracking tools).
• Generate regular management reports for the Risk & Compliance Officer and Board Committees.
• Ensure proper version control and record retention aligned with PHG’s GRC framework.

General and Delegated Support

• Assist the Risk & Compliance Officer with any and all tasks or projects within the legal, risk, and compliance portfolio, ensuring timely follow-up and accurate execution.
• Support cross-departmental coordination to embed compliance awareness across Finance, HR, Operations, and Projects.
• Undertake additional duties as delegated by the Risk & Compliance Officer or senior management to ensure continuity and effectiveness of PHG’s governance framework

Desired Experience & Qualification

Skills and Competencies

• Strong understanding of legal terminology and document management practices.
• Excellent organizational and multi-tasking ability.
• Proficiency in Microsoft 365 (Word, Excel, SharePoint, Teams) and experience with compliance or case-management tools.
• High attention to detail and data accuracy.
• Ability to manage confidential information with integrity.
• Clear written and verbal communication skills across all levels of the business.
• Collaborative mindset — able to work across Finance, HR, and Operations teams.

Qualifications and Experience

• Bachelor’s degree or diploma in Law, Compliance, Risk Management, or related field
• 3–5 years of experience in legal or compliance administration, ideally within the Commercial Property Sector or a corporate or regulated environment.
• Exposure to contract management, compliance monitoring, and risk frameworks.
• Experience supporting litigation or external counsel coordination (advantageous)