Junior Talent Acquisition Officer

Gijima Staffing Solutions - HCM; Midrand; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment and HR solutions firm is seeking a Junior Talent Acquisition Officer to enhance its Human Resource Department. Responsibilities include managing personnel files, conducting recruitment processes, and supporting new employee inductions. The ideal candidate will have a Degree or Diploma in Human Resources and at least 2 years of recruitment experience. This role offers a chance to contribute to a dynamic HR environment in Midrand, Gauteng.

Qualifications

• Minimum of 2 years proven recruitment or HR related experience.
• Strong understanding of personnel filing and HR processes.

Responsibilities

• Ensure all relevant documents are saved on the electronic system.
• Conduct interviews on successful candidates and schedule appointments.
• Induct new employees and ensure documentation is complete.
• Provide overall HR support as required.

Skills

Personnel Filing

Recruitment

Selection and Appointment

Induction

Tender Administration

Human Resource Support

Education

Degree or Diploma in Human Resources Management or related fields

Matric (Grade 12)

Job description

Gijima Staffing Solutions is recruiting on behalf of a client, seeking a Junior Talent Acquisition Officer to contribute to the accomplishment of the Human Resource Department goals and objectives. These duties will lead to employee‑orientated, high‑performance culture that emphasizes quality, productivity, goal attainment and ongoing development of the employees of the organisation. The focus of this position is to provide support and advice to assist in meeting organisational workforce requirements through the delivery of customer‑focused recruitment and selection activities.

Education And Experience

• Matric (Grade 12).
• Degree or Diploma in Human Resources Management or related fields (HR / Industrial Psychology).
• Minimum of 2 (two) years proven recruitment or HR related experience.

Main Duties And Responsibilities

Personnel Filing

• Receive all relevant documentation for a new employee from the relevant employee. This includes CV, SARS form, proof of banking, relevant certificates, application form, EEA1 form, contract, etc.
• Ensure that all the required documents are present.
• Obtain relevant documentation from branch.
• Ensure that all employee files are saved on the electronic system.
• All employee files must be labelled with the Employee code, initials and.
• Check that all the required signatures and administrative information are on the documents and obtain these signatures where and when sign as witness if required.
• Check if the applicant is registered with PSIRA and file proof.
• Ensure file is in payroll shared folder.
• Creating new personnel.
• Ensure all required documentation for new employees is received from relevant HR personnel or branch administrators as per handover document, including ensuring validity of PSIRA certification.
• Ensure that all employee files are saved and created on the payroll shared folder once a new employee email has been received.
• All employee files must be labelled with the employee code, full name, and.
• Ensure that all compliance documents are signed and saved in the employee file namely, EEA1, employment application, data subject consent form, Code of conduct, Oath of secrecy, and employment verification indemnity form.
• Creating a personnel file must be done on the same day that you receive documentation or alternatively new employee.
• File and maintain personnel files and ensure it complies with company and statutory.
• Ensure that all filing is done and up to date each period.
• Ensure that all relevant documents are saved on the electronic system.
• Answer all queries relating to personnel records and files and provide the authorized employees with the documents.
• Keep the filing cabinet always locked and maintain the utmost sense of security.
• As a controlling and second measure, conduct personnel file audit every second month of new employees to ensure that all documents are in their file.

Recruitment Selection And Appointment

• Perform and assist in all aspects of the recruitment and selection.
• After confirming the vacancy with the HR Manager, advertise the vacancy internally.
• Conduct interviews on successful candidates, shortlist the top candidates and arrange panel.
• Inform all unsuccessful applicants of the rejection of their applications and ensure continuous communication on the progress of the application with the respective branch/department manager.
• Schedule appointments for polygraph testing as well as any additional pre‑employment assessments or steps.
• Ensure PSIRA checks, criminal checks and matric checks are completed before appointment.
• Ensure that reference checks are done on each employee after their consent is obtained.
• Collect all required documentation of appointed candidate and send it to the relevant HR personnel to compile the offer of employment.
• Create, revise and update interview questionnaires and use them in the interview.
• Ensure online questionnaire is sent to relevant branch/department manager to establish what they are looking for.
• Foster good relationships with external recruitment agencies.
• Ensure feedback regarding interviews and tests is provided to recruitment agencies no longer than two business days after the event.
• Send weekly updates to recruitment agencies regarding vacancies and organisational requirements.
• Ensure payment requests are done time‑sously to facilitate payments according to service level.
• Send proof of payments to recruitment agency.
• Maintain open and honest communication with recruitment.
• Keep up to date with recruitment trends and implement improvements to ensure an efficient and positive recruitment experience for candidates and relevant branches/departments.
• Develop and maintain a system that captures all interviewees and applicants enabling the department to track trends and unsuccessful candidates.
• Update and maintain company website with relevant advertisements.
• Create digital advertisements for vacancies on Canva and distribute to relevant parties after confirming with HR.

Induction

• Conduct and coordinate the induction process of the employees first. This includes the following:
• Company video, introduction to all staff, lunch arrangements, HR induction, SHEQ induction, finalisation of outstanding documentation, departmental induction (when applicable).
• PSIRA compliance.
• Send an email to the new employee regarding what they can expect of their first day at least 3 days before their start date.
• Update the induction process as required and ensure that the booklet and presentation are current.
• Ensure the new employee's workstation is set up the day before in conjunction with the relevant team.
• This includes desk, chair, computer that has been set up.

Tender Administration

• Ensure that all CVs and certificates of employees needed for a tender are on the correct template, according to company standards and handed in on time.

Overall Human Resource Support

• Create and update organograms as and when required; ensure it is updated on a yearly basis.
• Perform any reasonable request to support the Human Resources department to reach their goals.
• Ensure that no confidential and personal information of any employee is accessible by unauthorised persons; archive employee files as soon as possible or according to company policies.
• Ensure that all policies, procedures and documents relevant to your area of responsibility are up to date.
• Develop retention strategies in collaboration with the HR.
• Send Offer of Employment for successful candidates after approval received from HR.
• Send out new employee email to relevant Head Office and Branch.
• Stand in at reception when the receptionist is not available.

Key Perfomance Areas

• Personnel (Executive Employees)
• Recruitment, Selection, and Appointment
• Induction
• Tender Administration
• Overall Human Resource Support

Desired Skills

• Personnel Filing
• Recruitment
• Selection and Appointment
• Induction
• Tender Administration
• Human Resource Support