IP Assistant (f / m / d)

Dennemeyer; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading IP management company in Johannesburg is seeking an Intellectual Property Assistant to help manage clients' IP portfolios and assist in both trademark and patent practices. The ideal candidate will have a strong background in IP, is detail-oriented, and possesses excellent organizational skills. This position offers the chance to work in a dynamic team and grow within a multinational environment, with flexible hours and opportunities for training.

Benefits

Flexible working hours

Tailor-made onboarding program

Individual training & development opportunities

Participation in corporate events

Qualifications

• Experience in the field of IP is advantageous.
• Experience with patent management software is a plus.
• Any IP-related course or diploma is considered an asset.

Responsibilities

• Open files on Diams iQ.
• Prepare power of Attorney Forms for review and lodgement.
• Manage trademark renewal and recordal.
• Prepare responses to trade mark official actions.
• Liaise and build relationships with IPOs.

Skills

Excellent computer literacy

Strong organizational skills

Good communication

Attention to detail

Proactive attitude

Service-oriented

Fluency in English

Education

Educational background in IP or equivalent experience

Tools

Patent management software

MS Word

PowerPoint

Excel

Job description

Overview

The IP Specialist at Dennemeyer will manage clients' intellectual property portfolios, ensuring the accurate and timely processing of patents, trademarks, designs, and utility models. Success in this role is demonstrated through precise docketing, diligent monitoring of deadlines, and high client satisfaction. This position is integral to maintaining Dennemeyer reputation for excellence in IP management on a global scale.

Dennemeyer Africa (Pty) Ltd is seeking an Intellectual Property Assistant who is keen to work in a dynamic team. Whilst the post is primarily a trademarks assistant post the incumbent will also be required to provide assistance within the patents practice. The incumbent must have a thirst for knowledge and be keen to learn and grow across both practice functionalities. The tasks assigned to the role will include predominantly the following but not be limited necessarily to the same given business needs of the business from time to time.

Your Responsibilities

• Opening files on Diams iQ
• Performing data checks
• Taking instructions from the attorneys and attending to the same
• Verifying instructions
• Preparing power of Attorney Forms and Official Forms for review, signature and lodgement before Intellectual Property Offices (IPOs)
• Preparing quotes
• Preparing and sending invoices
• Bank reconciliation of PTO and official fees account
• Liaising with agents
• Managing diaries
• Trademark renewal and recordal management in all aspects with oversight from the responsible attorney
• Preparing new trade mark applications
• Jointly assisting with trademark filings, prosecution and litigation
• Liaising, building and maintaining relationships with the IPOs on all current matters
• Providing assistance for patent annuity matters
• Providing backup for all aspects of the patent practice
• Preparing responses to trade mark official actions
• General office administration

Your Profile

• Educational background in the IP area (e.g., apprenticeship as Paralegal, Patent Attorney Assistant) or equivalent experience
• Experience in the field of IP would be advantageous including any IP related course/ diploma or professional/ technical diploma or qualification
• Excellent computer literacy, including MS Word, Powerpoint and Excel
• Experience with patent management software
• Strong organizational skills with the ability to manage multiple priorities and track deadlines
• Good soft skills, including good communication and attention to details
• A proactive attitude
• Service oriented towards our clients and colleagues
• The ability to follow a Standard Operating Procedure (SOP) and to suggest improvements and participate in the streamlining of the operational processes
• Fluent command of English, any additional language is considered as an asset

Join and grow with us!

• Develop and customize your long-time career within a fast growing multinational company
• Enjoy working in multicultural teams and contribute to a diverse and international working environment
• Organize your lifestyle with flexible working hours
• Take the opportunity to act independently and entrepreneurial in your area of responsibility and profit from flat hierarchies and short decision-making processes
• Celebrate success together as one team at our various corporate events
• Attend a tailor-made onboarding program as well as individual training & development opportunities
• Contribute through your personality and your daily work to make an impact on our business, corporate culture, society and environment

Dennemeyer is an Equal Opportunity Employer. Dennemeyer does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.