HR Administrator

Level-Up; Mthatha; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading HR service provider in Mthatha is seeking an experienced HR Administrator to support site-level HR operations. The ideal candidate should have a minimum of 5 years in HR administration, strong organizational skills, and good communication abilities. Key responsibilities include payroll administration, handling disciplinary processes, and managing injury-on-duty documentation. This role requires a mature individual who can approach sensitive matters with professionalism and accuracy.

Qualifications

• Minimum 5 years HR administration or related experience.
• Experience in payroll input preparation.
• Solid understanding of HR compliance and documentation processes.

Responsibilities

• Prepare and submit monthly payroll input accurately and on time.
• Handle disciplinary administration, including issuing written warnings.
• Manage IOD administration.
• Provide day-to-day HR support to site management and employees.

Skills

Strong organisational and administrative skills

Good computer literacy

Excellent communication skills

High level of professionalism

Ability to manage conflict

Education

Grade 12 (Matric)

HR certificate/diploma

Tools

HR systems

Excel

Job description

The HR Administrator is responsible for supporting site-level HR operations, including payroll submissions, disciplinary processes, injury-on-duty administration, and casual labour management. The role requires a mature, experienced individual with strong organisational skills, excellent communication abilities, and solid HR administrative experience.

This person will serve as the primary on-site HR support function and must handle sensitive matters with professionalism, confidentiality, and accuracy.

Key Responsibilities

Payroll & HR Administration

• Prepare and submit monthly payroll input accurately and on time.
• Ensure all attendance, overtime, leave, and allowances are captured and correctly forwarded to Head Office Payroll.
• Maintain up-to-date employee files, HR records, and compliance documentation.

Disciplinary Process Support

• Handle disciplinary administration, including issuing written warnings as instructed by management.
• Prepare documentation, notices, minutes, and ensure procedural compliance.
• Track active warnings and disciplinary outcomes.
• Support basic investigations and fact-finding where required.

Injury on Duty (IOD) Management

• Manage IOD administration, including documentation, incident reporting, and COIDA compliance.
• Liaise with medical providers, employees, and Head Office on case progress.
• Maintain accurate IOD registers and follow-ups.

Casual Staff & Rates Administration

• Oversee casual labour onboarding, timesheets, rates, compliance, and paperwork.
• Ensure all documentation is aligned with labour and company requirements.
• Track work hours, rate changes, and approvals.

Compliance & General HR Support

• Assist with HR-related audits and compliance checks.
• Provide day-to-day HR support to site management and employees.
• Manage communication with Head Office HR to ensure alignment and consistency.
• Maintain confidentiality and handle sensitive information with discretion.

Required Skills & Competencies

• Strong organisational and administrative skills.
• Good computer literacy (Excel, email, HR systems advantageous).
• Ability to work independently and meet strict deadlines.
• Excellent communication skills verbal and written.
• High level of professionalism, maturity, and discretion.
• Able to manage conflict and remain calm under pressure.

Experience Requirements

• Minimum 5 years HR administration or related experience.
• Experience in payroll input preparation (not full payroll processing).
• Exposure to disciplinary process administration.
• Prior experience managing IODs and casual labour (advantageous).
• Solid understanding of HR compliance and documentation processes.

Qualifications

• Grade 12 (Matric) required.
• HR certificate/diploma advantageous.
• Working knowledge of HR or payroll systems is beneficial.