Front Desk Supervisor

Cre8work; Cape Town; On-site; ZAR 266,000 - 444,000; Full time

Job summary

Une opportunité passionnante pour un poste d'assistant de bureau au sein d'une entreprise dynamique à Cape Town. Le candidat idéal sera responsable de l'accueil des visiteurs, des tâches administratives et de la gestion de la flotte. L'environnement de travail est professionnel et collaboratif, offrant des possibilités d'épanouissement personnel au sein d'une équipe soudée.

Qualifications

• Diplôme de lycée ou équivalent requis; certification en gestion de bureau est un plus.
• Expérience avérée dans un rôle de réception ou administratif.
• Maîtrise de la suite Microsoft Office et compétences en communication.

Responsibilities

• Accueillir et aider les visiteurs professionnellement.
• Gérer la correspondance entrante et sortante.
• Assister dans la gestion de tâches administratives et de flotte.

Skills

Communication verbale

Organisation

Multitâche

Attention aux détails

Résolution de problèmes

Education

Diplôme de lycée ou équivalent

Certification en gestion de bureau

Tools

Microsoft Office Suite

Job description

We are seeking a motivated and organized individual to join our team as a Front Desk Assistant in the Administrative & Fleet Management department in Cape Town. This role is vital in ensuring the smooth operation of front desk responsibilities and providing support to our administrative and fleet teams.

Key Responsibilities :

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate personnel.
• Maintain front desk area, ensuring it is tidy and presentable.
• Manage incoming and outgoing correspondence.
• Provide administrative support such as data entry, filing, and scheduling.
• Assist with coordination and documentation of fleet management tasks.
• Monitor and track vehicle usage, maintenance schedules, and logs.
• Support procurement and inventory of office and vehicle supplies.
• Assist in organizing meetings, preparing agendas, and taking minutes.

Qualifications :

• High school diploma or equivalent; additional certification in Office Management or related field is a plus.
• Proven experience in a front desk or administrative role preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with fleet management systems is an asset.
• Must have a drivers license.

Working Conditions :

• Full-time position, Monday to Friday with every 4th weekend working.
• Office-based role with occasional travel for fleet-related tasks.
• Professional and collaborative work environment.