Fleet Operations Manager

South African Maritime Safety Authority; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A maritime safety authority located in Cape Town seeks a Client Management and Financial Oversight Manager. The role involves ensuring client requirements are met, providing accurate financial reporting and contractual oversight, while managing the performance of the Crewing and Nautical departments. The ideal candidate will have strong management and client relations skills, with a focus on effective departmental performance and adherence to obligations. Competitive salary offered.

Responsibilities

• Ensure client specific requirements are met.
• Provide contractual/legal oversight and meet client obligations.
• Coordinate disciplinary and grievance procedures.
• Manage activities and performance of the Crewing department.
• Guidance on budget preparation and cost management.

Skills

Client management

Contractual oversight

Financial management

Industrial relations

Staff management

Job description

Client Management

• Ensuring client specific requirements are met.
• Ensure accurate operational reporting
• Ensure accurate financial reporting
• Client Satisfaction

Contractual Oversight

• Providing contractual / Legal oversight
• Meeting all client contractual obligations within budget and time constraints
• Negotiating and implementing Charter contracts / agreements for SAMSA MSP managed Ships.
• Supervision of all vessel insurance claims

Industrial Relations

• Provides oversight to all industrial relations procedures in accordance with Company Policy by:
• Coordinating disciplinary and grievance procedures by ensuring crew are aware of company procedures
• Arranging disciplinary hearings
• Attending hearings and chairing hearings where necessary
• Promulgating and executing the findings of such hearings
• Managing the Company’s Grievance/On-board Complaints procedure

Financial Management

• Provides guidance on budget preparation, cost management and payment of marine crew by:
• Assisting in the annual budgeting preparation by providing input in terms of anticipated crew costs for current clients
• Provide crew cost estimates for new clients as requested
• Maintaining a SAMSA MSP salary scale detailing the monthly and daily rates per rank and vessel type
• Reviewing, checking and approving payroll each month for all marine crew.
• Allocating cost codes to invoices for approval upon receipt and passing on to accounts for payment
• Monitoring costs by approving accounts related to travel and medical expenses

Staff Management

• Managing the activities and performance of the Crewing department
• Managing the activities and performance of the Engineering Supt.
• Managing the activities and performance of the Procurement division
• Conduct regular performance reviews with direct subordinates to instil a performance culture within the Department.
• Identify training and development requirements and assist in identifying appropriate courses.
• Manage department’s manpower availability to meet obligations whilst allowing for leave (annual and training).
• Oversee the functioning of the Nautical departments.
• Ensure fair distribution of work between department members to ensure that the Department’s goals and objectives are met effectively and efficiently.

General

• Perform any other duties that fall within the incumbent’s scope of ability as directed by the Executive Manager.
• Constantly seeks to improve the division’s effectiveness.