Facilities Coordinator

Tsebo Group; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading facilities management company seeks a proactive Facilities Co-ordinator in Cape Town, Western Cape. The role involves managing workplace services, financial administration, and supplier compliance. Applicants should have a Grade 12 and a relevant diploma, with strong skills in financial processes and excellent communication. The position requires at least 3 years of experience in a similar environment and proficiency in MS Office. Join us to enhance service delivery and client satisfaction.

Responsibilities

• Monitor and manage OPEX and CAPEX costs; support monthly variance reporting.
• Process and track purchase orders, quotations and invoices via On Key.
• Ensure accurate costing, invoicing, supplier payments and adherence to financial controls.
• Maintain contract documentation and implement TFS policies.
• Liaise with suppliers and ensure compliance with invoicing and procurement requirements.
• Provide customer service support; resolve or elevate queries timeously.
• Prepare monthly reports and maintain accurate records.

Skills

Strong computer literacy (Word, PowerPoint, Excel)

Knowledge of facilities equipment, materials and suppliers

Understanding of SLAs and financial processes

Excellent communication, organisation and time-management skills

Customer-centric, professional and able to work under pressure

Strong problem-solving, analytical and report-writing skills

Education

Grade 12

Facilities Management or Hospitality Diploma (or equivalent)

MS Office proficiency

On Key & Helpdesk operations experience

Minimum 3 years’ experience in a similar environment

Job description

About Us

Tsebo Facilities Solutions is looking for a proactive and organised Facilities Co-ordinator to support the delivery of workplace and facilities services for our client. The role ensures effective financial administration, supplier management, customer service and compliance with TFS processes and quality standards.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Monitor and manage OPEX and CAPEX costs; support monthly variance reporting.
• Process and track purchase orders, quotations and invoices via On Key.
• Ensure accurate costing, invoicing, supplier payments and adherence to financial controls.
• Maintain contract documentation and implement TFS policies, including Quality, Environment and Health & Safety.
• Liaise with suppliers and ensure compliance with invoicing and procurement requirements.
• Provide customer service support; resolve or elevate queries timeously.
• Prepare monthly reports and maintain accurate records.

Skills and Competencies

• Strong computer literacy (Word, PowerPoint, Excel)
• Knowledge of facilities equipment, materials and suppliers
• Understanding of SLAs and financial processes
• Excellent communication, organisation and time‑management skills
• Customer‑centric, professional and able to work under pressure
• Strong problem‑solving, analytical and report‑writing skills

Qualifications

• Grade 12 (non‑negotiable)
• Facilities Management or Hospitality Diploma (or equivalent)
• MS Office proficiency
• On Key & Helpdesk operations experience
• Minimum 3 years’ experience in a similar environment