Executive Pa

Numeral XII (Pty) Ltd.; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic company in Pretoria seeks a Personal Assistant to the CEO to provide extensive support in managing the CEO's diary and administrative tasks. The ideal candidate has a Secretarial Diploma, 3-4 years of executive support experience, and is highly proficient in Microsoft Office. This role requires strong organizational skills, adaptability, and a professional demeanor in a fast-paced environment, with opportunities for personal growth.

Benefits

Access to on-site gym

Two on-site restaurants

Qualifications

• 3-4 years' executive secretarial and administrative support experience.
• Own reliable vehicle and valid driver's license.
• Highly computer literate.

Responsibilities

• Provide professional and confidential administrative support.
• Manage CEO's diary and general office administration.
• Set up meetings and coordinate resources.
• Communicate with internal and external clients.
• Organise business and private travel arrangements.
• Plan and manage events.

Skills

Initiative

Proactive

Resourceful

Professionalism

Cordial

Adaptability

Logical thinking

Attention to detail

Confidentiality

Education

Secretarial Diploma or similar

Tools

Microsoft Office Suite

Job description

Position: Personal Assistant to the CEO

Location: Pretoria

Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written / verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because

WE’RE HIRING!

It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverse and each individual feels that they belong. That’s why we want you to join us in the capacity of Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.

So, who are we and why would you want to join us?

We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it!

Companies in our group include :

• LNDR – a lending solutions provider
• Aluma Capital – Asset and Fund Manager
• Cryosave – A bank for newborn stem cells
• APS – an outsourced call centre management company

What can we offer you? Some of our benefits include :

• Modern fit-for-purpose people practices.
• Working in a state-of-the-art tech building that includes access to on-site gym to help you grow your fitness as much as you do your brain.
• Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.

Great, so who would be a good fit?

A specialist who is an expert in ensuring the CEO’s diary is managed in a highly efficient manner. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy is applied relating to all tasks received, whilst maintaining confidentiality at all times.

You may be wondering, what would such a fantastic individual’s duties include?

• Providing professional and confidential administrative support.
• Diary management for CEO and General Office Administration.
• Providing support to the CEO by setting up of meetings and coordinating all the resources associated with same.
• Maintaining and setting up new templates relating to forms and other documentation regularly used.
• Providing logistical support to the CEO in the execution of his duties.
• Organisation and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorisation, follow up, sending to relevant stakeholders.
• Organising business and private travel arrangements.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for both local and international deliveries as well as internal driver / messenger on deliveries.
• Dealing with Client queries and enquiries.
• General Administration and any ad hoc duties / projects that will be assigned from time to time.
• Event planning and management.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Creation of PowerPoint presentations for the Group CEO.
• Reminding the manager / executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Minute taking during meetings.
• Prepare all documents and materials necessary for all committee and Board of Directors / Exco meetings (dates / attendee list / logistics / catering).
• Data capturing.

Are there any specific skills and attributes required?

• Someone who uses initiative and is proactive in all tasks given to them.
• Someone who is resourceful when uncertainty arises.
• An unwavering ability to remain professional at all times.
• Someone who is cordial and amenable.
• Applying a level of assertiveness when required.
• Someone who is not afraid of change and can adapt.
• A high level of focus applied at all times.
• The ability to apply logical thinking, especially when problems arise.
• High attention to detail.
• Someone who has the ability to always maintain a high level of confidentiality.

So now you’re really excited and want to know what’s next. Well, take a look at the below requirements and if you
meet them; apply, apply, apply :

• A Secretarial Diploma or similar field.
• 3-4 years’ executive secretarial and / or administrative support experience.
• Highly computer literate with experience in Microsoft Office Suite (non-negotiable).
• Own reliable vehicle and a valid driver’s license.