Executive Assistant to Startup CEO

Assist World; South Africa; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A dynamic startup company seeks an experienced Executive Assistant to support a CEO. The ideal candidate is proactive, tech-savvy, and detail-oriented, with experience managing high-level communications and calendars. Responsibilities include inbox management, travel coordination, and supporting various tasks in tools like Airtable and Notion. This is a full-time, remote position with competitive monthly compensation.

Benefits

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

100% REMOTE

Qualifications

• 3-4 years supporting startup founders or C-level executives.
• Proven ability to manage high-level calendars and communication independently.

Responsibilities

• Manage the CEO’s inbox, draft responses, and prioritize emails.
• Maintain a high-level calendar and schedule meetings.
• Organize domestic and international business travel.
• Understand task urgency and ensure timely completion.
• Assist with small tasks and workflows in various tools.
• Take ownership of tasks without requiring micromanagement.
• Help manage personal errands as required.

Skills

Excellent verbal and written communication

Strong intuition and organizational abilities

Problem-solving skills

Experience with Airtable

Experience with Notion

Experience with CRMs

Experience with basic automation tools

Tools

Airtable

Notion

HubSpot

Salesforce

Zapier

Job description

We are seeking a proactive, tech-savvy, and highly organized Executive Assistant to support a fast-moving startup founder. This is a full-time remote position for someone who thrives in a dynamic, fast-paced environment and can bring structure to organized chaos. The ideal candidate will be detail-oriented, intuitive and capable of managing both professional and personal tasks for a busy CEO.

Key Responsibilities

• Inbox Management: Manage the CEO’s inbox, draft responses, prioritize emails, and ensure timely follow-ups.
• Calendar Management: Maintain a high-level calendar, schedule meetings, set reminders, and proactively resolve scheduling conflicts.
• Travel Coordination: Organize domestic and international business travel, including flights, accommodations, and itineraries.
• Task Prioritization: Understand task urgency, clarify deadlines, and ensure timely completion or follow-up without needing to be chased.
• Project Support: Assist with small tasks and workflows, particularly in tools like Airtable, Notion, and CRM platforms.
• Initiative & Autonomy: Take ownership of tasks, ask clarifying questions, and close open loops without requiring micromanagement.
• Personal Assistance: Help manage personal errands and administrative needs as required.

Ideal Candidate

• Experience: 3–4 years supporting startup founders or C-level executives.
• Proven ability to manage high-level calendars and communication independently.

Skills

• Excellent verbal and written communication.
• Strong intuition, organizational abilities, and problem-solving skills.
• Tech-savvy with experience in tools like Airtable, Notion, CRMs (HubSpot, Salesforce, etc.), and basic automation tools (e.g., Zapier).

Traits

• Self-starter who thrives in ambiguity.
• Proactive, detail-oriented, and emotionally intelligent.
• Comfortable with fast decision-making cycles and taking initiative.

$1,100 - $1,100 a month

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM