Executive Assistant

Marsh McLennan; Johannesburg; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A global risk advisory firm is seeking an Executive Assistant in Johannesburg to provide high-level support to senior executives. The role involves managing schedules, communicating with clients, and maintaining confidential records. Candidates should have a minimum of 5 years in a similar role, strong organizational skills, and be proficient in Microsoft Office. This position offers competitive compensation and the opportunity for career growth within a dynamic work culture.

Benefits

Health insurance

Retirement plans

Paid time off

Wellness programs

Flexible working arrangements

Qualifications

• Minimum of 5 years experience as an Executive Assistant or in office/business administration.
• Strong knowledge of insurance products terminology and regulatory environment is an advantage.
• Excellent organizational, multitasking, and time management skills.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Serve as a liaison between executives, clients, and internal teams.
• Organize and maintain confidential files and records.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Calendar Management

Microsoft PowerPoint

Microsoft Excel

Administrative Experience

Google Suite

Tools

Microsoft Office Suite

Job description

Overview

Company : Guy Carpenter

Description :

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our senior executives within the Guy Carpenter division. This role is pivotal in ensuring the smooth operation of office and business administration functions in a fast-paced environment. The ideal candidate will demonstrate exceptional discretion, strong communication skills, and the ability to manage multiple priorities effectively.

What You Can Expect

• Career Growth: Collaborate closely with senior leadership in South Africa and across the IMEA region gaining valuable exposure and development opportunities.
• Dynamic Work Environment: Join a collaborative, innovative, and supportive team that values continuous improvement.
• Competitive Compensation: Receive a competitive salary and benefits package that reflects your skills and contributions.
• Comprehensive Benefits: Access health insurance, retirement plans, paid time off, and wellness programs.
• Work-Life Balance: Benefit from flexible working arrangements and a positive office culture that supports your well-being.
• Skill Development: Engage in ongoing training and professional development to enhance your expertise.
• Impactful Role: Play a key role in supporting leadership and ensuring efficient business operations.

Key Responsibilities

• Provide comprehensive administrative support to senior executives including calendar management, meeting coordination, travel arrangements, and correspondence preparation.
• Serve as a liaison between executives, clients and internal teams to facilitate effective communication and follow-up.
• Organize and maintain confidential files, records and business documentation.
• Coordinate office operations including procurement, vendor management and equipment maintenance.
• Support business administration by preparing reports, presentations and other documents.
• Manage incoming calls, emails and inquiries with professionalism and timeliness.
• Plan and coordinate company events, meetings and training sessions.
• Ensure compliance with company policies, regulatory requirements and confidentiality standards.
• Assist finance and HR departments with administrative tasks such as invoice processing, expense reports and onboarding documentation.
• Identify and implement opportunities to improve office efficiency and administrative processes.

What You Need to Have

• Minimum of 5 years experience as an Executive Assistant or in office / business administration, preferably within insurance or financial services.
• Strong knowledge of insurance products terminology and regulatory environment is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational, multitasking and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

What Makes You Stand Out

• Professionalism and integrity
• Customer service orientation
• Adaptability and flexibility
• Initiative and proactiveness
• Strong interpersonal skills

Guy Carpenter, a business of Marsh McLennan (NYSE : MMC), is a leading global risk advisory, reinsurance specialist and broker. Marsh McLennan is a global leader in risk strategy and people advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information visit or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation, or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex / gender, sexual orientation or expression, skin color or any other characteristic protected by applicable law. We are also committed to providing reasonable support to any candidate with a disability to allow them to fully participate in the recruitment process. We welcome candidates to contact us at to discuss any specific needs.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1