Executive Assistant

Abantu Staffing Solutions; Cape Town; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to provide exceptional administrative support to their Chairperson. This role requires a confident and professional individual who can manage a busy diary, coordinate travel arrangements, and handle confidential information with discretion. The ideal candidate will have advanced proficiency in MS Office, strong emotional intelligence, and a keen interest in leveraging Artificial Intelligence in their work. Join a vibrant team where your organizational skills and ability to multitask will shine in a fast-paced corporate environment.

Qualifications

• Experience in a corporate fast-paced environment is essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a busy diary and coordinate travel arrangements.
• Compile and edit reports and documentation for Exco.

Skills

MS Office (Outlook, PowerPoint, Word, Excel)

English proficiency

Emotional intelligence

Administrative support

AI exposure

Education

Degree or Diploma in Behavioral Sciences

Degree or Diploma in Human Resources

Degree or Diploma in Legal field

Job description

Overview:

Our client in the Human Resources sector is looking to employ an Executive Assistant, to provide admin support to their Chairperson.

Minimum Requirements:

• Preferred but not essential: Degree or Diploma in Behavioral Sciences or a Human Resources or Legal field
• Extensive work experience in a similar or corporate fast passed environment
• Exposure to AI within a working environment
• Advanced command of MS Office: Outlook, PowerPoint, Word, Excel
• Good command of the English language, both written and spoken
• Valid and current driver’s license
• Knowledge of accounting principles, to provide ad hoc support to Finance Manager

Key Performance Areas:

• Keeping track of multiple changes to a very busy diary
• Compiling and editing reports, slides, training manuals ,and multiple Exco documentation
• Co-ordinating travel arrangements local and international
• Copying, scanning, editing of documents, recordkeeping and general admin
• Drafting covering mails
• General ad hoc duties

Preferred Attributes:

• Confident, eloquent and professional individual with a high level of emotional intelligence
• Flexible and able to multi-task and work at an exceptionally fast pace
• Generalist, with a good understanding of how things work in a corporate environment including the finance functions
• Absolute discretion as the person will be working with highly confidential information
• Attention to detail, good memory and ability to think on his/her feet
• Organised, task-driven and ability to work without direct supervision
• Team player with a dynamic personality
• Eager to learn, with a keen interest in using Artificial Intelligence (current proficiency will be an added bonus)