Document Controller

Alistair Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics and services company in Durban is looking for a highly organized Document Control Coordinator to manage and maintain operational documentation across multiple platforms. The role is crucial for ensuring accuracy, smooth workshop flow, and effective cross-team communication. Ideal candidates will have experience with document management systems, strong attention to detail, organizational skills, and clear communication abilities. This position offers a dynamic work environment with specific working hours.

Qualifications

• Experience with document management systems like SmartSheets and Google Sheets.
• Strong attention to detail and organizational skills.
• Ability to work independently and proactively.

Responsibilities

• Maintain and update documents across various platforms.
• Conduct daily document checks for accuracy and relevance.
• Collaborate with internal teams to ensure compliance and consistency.

Skills

Document management systems (SmartSheets, Google Sheets, Excel)

Attention to detail

Organizational skills

Communication skills

Tools

SmartSheets

Google Sheets

Excel

Fleet Maintenance Program (FMP)

Job description

Make Africa Work Better with ALISTAIR Group

ALISTAIR Group is one of East and Southern Africa’s fastest-growing logistics and services companies. With operations spanning multiple countries and industries, we deliver self-performed logistics solutions across road freight, warehousing, commodity trading, equipment rental, and more.

In 2024, we surpass 1,000 employees and managed a fleet of 1,000+ trucks—and we’re just getting started. If you thrive in a dynamic, fast-growing environment and want to make a real impact across Africa, this is your opportunity.

We’re looking for a highly organized and proactive Document Control Coordinator to manage and maintain critical operational documentation across multiple platforms. This role is key to ensuring accurate information, smooth workshop flow, and strong cross-team communication

Key Responsibilities

• Maintain and update documents across SmartSheets, Google Sheets, Excel, and FMP (Fleet Maintenance
• Proconduct daily document checks to ensure accuracy and relevance
• Identify and report process gaps or documentation issues
• Log and track breakdowns and workshop flow, ensuring timely follow up
• Collaborate with internal teams to ensure compliance and consistency
• support the rollout of improved document control processes and best practices

✅ Experience

• Experience with document management systems (SmartSheets, Google Sheets, Excel; FMP advantageous)
• Strong attention to detail and organizational skills
• Ability to work independently and proactively
• Clear and confident communication skills
• Exposure to maintenance or breakdown management

Working times: Mondays - Fridays 07h30 - 16h30 & alternate Saturdays 08h00 - 12h00

The company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.