Despatch Clerk

Premier FMCG (Pty) Ltd; Brakpan; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading logistics company in Brakpan is seeking a Logistics Coordinator to manage orders of materials and finished goods. You will be responsible for maintaining organized records, ensuring compliance with health and safety regulations, and coordinating with the production team. The ideal candidate should have Grade 12, a logistics certificate, and 1-2 years of relevant experience. Strong MS Office skills and attention to detail are essential. This role requires a team player who can work under pressure and meet deadlines.

Qualifications

• Grade 12 or equivalent qualification is a must.
• Logistics or Supply Chain certificate is desirable.
• 1-2 years of experience in a similar role.

Responsibilities

• Coordinate and manage orders of materials.
• Manage and confirm correctness of finished goods loads.
• Maintain detailed and organized records of orders.
• Liaise with production and Lordsview.
• Ensure compliance with health and safety regulations.

Skills

Communication (verbal and written)

MS Office skills

Attention to detail

Teamwork

Deadline Driven

Ability to work under pressure

Education

Grade 12 / Equivalent qualification

Certificate in Logistics/Supply chain (desirable)

Job description

Overview

Job Description: Is to coordinate and manage orders of materials, confirm the correctness of finished goods loads, maintain detailed and organized records of orders, and liaise with production and Lordsview.

Materials Orders

• Checking and verifying of orders received from Admin Clerks.
• Escalate urgent orders to Lordsview.
• Ensure that uplifts are processed and uplifted within the required time.
• Check with production Admin/controllers: quantities and material codes (raw materials and packaging materials) from Lordsview before being transferred to production (through the ERP system GP).
• For materials being returned before they are loaded on a truck to Lordsview, perform the same checks as above.
• Ensuring Admin Clerk signs for materials received.
• Ensure that a signed gate release is given to the driver after offloading.
• Ensure and sign on the truck driver sheet that driver arrival and leaving times are correct.
• Update spreadsheet with turnaround details – these times must match the times on the above sheet.

Finished Goods

• Allocating finished goods orders using the production book.
• Ensure that blue slips are signed and taken out during load allocation.
• Capture spreadsheet of pink vs blue production slips.
• Uploading loads on Sizanani, allocate truck upon arrival. Only release it when the truck leaves.
• Ensure that daily targeted orders and loads are processed, checked in accordance with the priority listing or routing.
• Ensure allocated loads are checked and staged in correct lanes and labelled with colour coding cones according to truck number; all pallets are ready for loading.
• Ensure that invoices for the allocated stock are ready and printed before the truck arrives.
• Ensure all invoices are signed by all relevant parties (Coordinator / Loadmaster, Security, and Driver).
• Ensure production areas at NID3 and Picasso are always empty of finished goods.
• Ensure that a Chep document is completed and attached to the invoice.
• Capture Chep records on Chep account.

Stockcounts

• Coordinate and partake in accurate cycle counts as required.
• Coordinate stock counts once per month.
• Understand reasons for variances and put measures in place to prevent recurrence.

Coordination role

• Ensure that the team under your control adheres to prescribed policies and regulations.
• Ensure that the team under your control completes the set tasks and meets the stated targets.
• Ensure proper timekeeping of all team members under your control.
• Ensure that necessary problems are escalated to superiors.

Housekeeping

• Send sugar bags back to Lordsview with required documentation as soon as one bin is full.
• Call Enviroserv to pick up brown and plastic pallets as soon as there are 60 between all gates.
• Check that all Gate 2 pallets are moved to Gate 3 once per shift.
• Report any irregularities to superiors.
• Report cross load/misloading.
• Report damages.
• Actively encourage and ensure Premier FMCG housekeeping standards.
• Ensure satisfactory internal and external food safety audits.
• Call Illovo to collect flow bins once we have 8 at Gate 3.

Health and Safety (Risk Management)

• Ensure compliance with occupational health and safety act.
• Encourage health and safety amongst subordinates.
• Enforce SHE policies and procedures in the workplace and ensure adherence thereto.
• Ensure stacking height limitations are adhered to.
• Moving equipment.

Qualification Requirements

• Grade 12 / Equivalent qualification
• Certificate in Logistics/Supply chain (desirable)
• 1-2 years of experience in a similar role

Experience Requirements

• 1-2 years in similar role

Key Outputs

• Office Management/Office Systems and Processes
• MS Office skills
• Attention to detail
• Communication (verbal and written)
• Teamwork
• Deadline Driven
• Ability to work under pressure