Debtors Clerk

Bright Placements; Randburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A financial services organization located in Randburg is seeking an Accounts Receivable Clerk to manage financial transactions and ensure timely debt collection. Candidates should possess a Matric, along with a diploma or degree in Accounting or Finance. Strong numerical and analytical skills, proficiency in Excel, and experience in debtors control are essential. The role involves invoicing, reconciliation, customer contact, and data maintenance, supporting overall financial accuracy and compliance.

Qualifications

• 1-3+ years' experience in accounts receivable or debtors control.
• Experience with office automation environments is an advantage.
• Tertiary qualification (BCom in Accounting/Finance) preferred.

Responsibilities

• Manage Accounts Receivable including ledger maintenance.
• Prepare and send accurate invoices and statements.
• Contact customers for overdue balances.
• Reconcile debtor accounts and assist with month-end close.
• Handle queries regarding invoicing and payments.
• Update customer details and ensure compliance with finance policies.

Skills

Strong numerical & analytical skills

Proficiency in Microsoft Excel

Good communication skills

Ability to work under deadlines

Customer service orientation

Knowledge of basic accounting principles

Education

Matric / National Senior Certificate

National Diploma (Accounting, Finance, or related)

Tools

Pastel

Sage

D365

ERP systems

Job description

Primary Duties

• Manage Accounts Receivable
  • Maintain and update the debtors’ ledger and age analysis to keep overdue accounts within acceptable terms (often 30–45 days).
  • Allocate customer payments accurately to the correct invoices based on remittance advice.
  • Ensure that debtor information and account links are correctly captured in the accounting system.
• Invoicing & Statements
  • Prepare and send accurate invoices, credit notes, and monthly customer statements in a timely manner.
  • Follow up if statements or invoices are queried or delayed.
• Debt Collection & Follow‑up
  • Contact customers via phone and email to follow up on overdue balances.
  • Maintain debtor age analysis and regularly report on outstanding amounts.
• Reconciliation & Reporting
  • Reconcile debtor accounts, including comparing ageing reports with sub‑ledgers or general ledger balances.
  • Assist with month‑end close and provide relevant receivables reports to management.
• Customer Service & Query Resolution
  • Handle queries and disputes regarding invoicing and payments professionally.
  • Liaise with internal departments (sales, operations) when needed to clarify billing details or resolve issues.
• System & Data Maintenance
  • Accurately update customer contact details, credit terms, and account linking within the finance system (e.g., Pastel or ERP).
  • Ensure compliance with internal finance policies and quality standards.

Minimum

• Matric / National Senior Certificate.
• Accounting/Finance certificate or National Diploma (Accounting, Finance, or related) beneficial.

Preferred

• Tertiary qualification (e.g., BCom in Accounting/Finance, Credit Management).

Experience

• 1–3+ years’ experience in accounts receivable, debtors control, or similar finance role.
• Experience with office automation environments or Pastel/Sage/D365/ERP systems is an advantage.

Skills & Competencies

• Strong numerical & analytical skills with attention to detail.
• Proficiency in Microsoft Excel (pivot tables, lookups, analysis).
• Good communication skills (verbal & written).
• Ability to work under deadlines and handle multiple priorities.
• Customer service orientation and professional telephone/email etiquette.
• Knowledge of basic accounting principles and credit control processes.