Debtors Administrator

University of Fort Hare; Umlazi, Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading educational institution in KwaZulu-Natal is seeking a detail-oriented Debtors Administrator to join their finance team. The successful candidate will ensure timely processing of debtor transactions and maintain customer accounts. Key qualifications include a Matric with Maths, relevant finance experience, and proficiency in SysPro. This role requires strong communication and organisational skills, along with the ability to resolve discrepancies accurately.

Qualifications

• Minimum 3 years relevant experience in a similar position.
• Solid understanding of financial processes and practices.
• Valid driver's license (Code B) and reliable transport.

Responsibilities

• Facilitate payment of invoices due by sending reminders.
• Accurately process accounts and receipts on SysPro.
• Perform regular reconciliations of debtor accounts.
• Maintain accurate records of all debtor transactions.
• Generate accurate reports detailing aging of outstanding accounts.

Skills

Attention to detail

Organisational skills

Communication skills

Problem-solving

Education

Matric with Maths

Finance-related degree/Diploma

Tools

SysPro

MS Office (Excel, Word, Outlook)

Virtual programmes (MS Teams, Zoom)

Job description

South Africa - KwaZulu Natal , eThekwini Central (Durban / Pinetown / Umlazi)

Our Pinetown based client seeking a detail-oriented and organised Debtors Administrator to join their finance team in the dynamic and fast-paced chemical manufacturing environment. The successful candidate will play a critical role in maintaining the company’s accounts receivable and ensuring timely and accurate processing of debtor transactions. You will work closely with internal teams and customers to ensure smooth financial operations.

Minimum Requirements

• Experience and Qualifications: Matric-with Maths – essential; Accounting - advantageous
• Relevant finance-related degree / Diploma – beneficial
• Minimum 3 years relevant experience in a similar position – essential
• Experience in the management of a large debtor’s book
• Experience in dealing with group company debtors operating in different regions
• Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations
• Valid driver’s license (Code B) and reliable transport
• Computer Literacy: SysPro knowledge – essential
• Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
• Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Key Responsibilities

• Debt Collection: facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts
• Processing Receipts: accurately process accounts and receipts on SysPro and ensure correct customer allocations
• Maintain Customer Accounts: open new accounts after all necessary validations have been done; administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
• Account Reconciliation: perform regular reconciliations of debtor accounts and the accounts receivable ledger, resolving discrepancies and ensuring the accuracy of the financial records
• Discrepancy Resolution: communicate with customers and internal departments to address receipt/invoice enquiries and resolve issues
• Record Maintenance: maintain accurate and up-to-date records of all debtor transactions, including invoices, receipts, and P.O.D.s, ensuring compliance with internal controls and company policies
• Reporting: generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts; share debtors’ balance status information with relevant reps
• Escalation of defaulting debtors to legal department for handover where necessary
• Provide analysis and reports to management as requested
• Compliance: ensure compliance with all internal controls across business operations and that policies and processes are adhered to
• Manage debtor account credit limits within company policy guidelines
• Facilitate and assess new account applications in line with company policy guidelines
• Support Audits: assist with internal and external audits by providing necessary documentation and information related to debtors and accounts receivable
• Document Filing: maintain proper filing systems for all financial documentation related to debtors for easy access and retrieval
• General follow-ups: timeously flag overdue accounts to relevant staff and management and put these accounts on hold
• Reception: assist with relief of reception and general matters