Conveyancing Secretary

ARCS; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading legal firm in Cape Town is seeking a Conveyancing Secretary. The successful candidate will manage the full conveyancing process for property transfers, prepare and maintain accurate files, draft legal documentation, and liaise with stakeholders. Applicants must have Matric, a legal qualification is advantageous, and at least 5 years of conveyancing experience is required. Strong proficiency in Microsoft Office and detail-oriented skills are essential for this role.

Qualifications

• Matric is essential.
• At least 5 years of conveyancing secretarial experience.
• Experience with conveyancing systems is required.

Responsibilities

• Manage the full conveyancing process for property transfers.
• Prepare and maintain accurate files in accordance with standards.
• Liaise professionally with internal and external stakeholders.

Skills

Strong proficiency in Microsoft Office

Attention to detail

Organizational skills

Multitasking skills

Education

Matric

Legal secretary / conveyancing / paralegal qualification

Tools

Lexis Convey

Lotus Notes

E4

Windeed

Job description

Key Responsibilities

• Manage the full conveyancing process for residential and commercial property transfers .
• Prepare and maintain accurate files in accordance with required standards.
• Administer and organize the legal practice of the relevant director / manager.
• Draft legal documents and correspondence as required.
• Obtain Transfer Duty and Rates Clearance certificates.
• Liaise professionally with internal and external stakeholders such as banks, estate agencies, municipalities, consultants, and regulatory offices.
• Attend to lodgement and registration of transfers, bonds, and bond cancellations .
• Oversee all financial processes related to property transactions .

Minimum Requirements

• Matric (essential).
• A legal secretary, conveyancing, or paralegal qualification is advantageous.
• At least 5 years of conveyancing secretarial experience.
• Strong proficiency in Microsoft Office.
• Experience with conveyancing systems such as Lexis Convey, Lotus Notes, E4, and Windeed .
• Experience working on Private Wealth banking systems is advantageous.
• Strong attention to detail and quality focus.
• Ability to work independently and meet strict deadlines.
• Excellent organizational and multitasking skills.