Contract Manager

Tsebo Solutions; Johannesburg; On-site; ZAR 200,000 - 300,000; Part time

Job summary

A prominent service management company is seeking an Operational / Contract Supply Chain Assurance professional in Johannesburg. This role involves ensuring compliance in subcontracting, managing a database, negotiating contracts, and overseeing performance management. Ideal candidates should have relevant experience and skills in facilities management and contract negotiations.

Qualifications

• Experience in facilities management or supply chain is essential.
• Ability to negotiate contracts and manage multiple sub-contractors.
• Strong organizational skills for maintaining databases and records.

Responsibilities

• Ensure all sub-contracts are compliant with client requirements.
• Maintain an effective sub-contractor database.
• Negotiate service agreements and manage operational efficiencies.

Skills

Facilities Management

ADMA

Heavy Bus Driving

AXA

Building Services

Courier Delivery

Job description

Operational / Contract Supply Chain Assurance

• Ensure sub-contracts meet Tsebo policy and Client Assurance requirements for example but not limited to ABAC 37.2 HSE Modern Slavery etc.
• Ensure sub-contracts are up to date and signed
• Maintain an up-to-date sub-contract database in requisite platforms such as SharePoint portal.
• Ensure up to date screening on-boarding and off-boarding of all sub-contractor employees according to Tsebo and Client Assurance requirements.
• File invoices and correspondence in a methodical manner for easy access.
• Respond to supplier payment queries.

Operational Sub-contractor Database

• Create / maintain an Operational sub-contractor database per Country Region Town Commodity / Service
• Adopt sub-contractors onto Tsebo systems
• Source and adopt alternative sub-contractors to drive efficiency and service improvement

Operational / Contract Efficiencies & Growth

• Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
• Negotiate Rate Cards including PPMs labour travel consumables
• Negotiate warranties
• Actively identify repeat failures / callouts via regular invoice sampling
• Actively identify and valuate opportunities for self performance.
• Engage with wider Tsebo subsidiaries / entities to enable self performance
• Identify and drive conversion of Managing Agent to Principal sub-contracts
• Negotiate Regional Operational contract specific sub-contractor agreements

Operational Contract Management

• Pre-empt sub-contract renewals
• Responsible for contract / site specific communication to sub-contractors.
• Manage and implement with Commercial contract escalations and terminations
• Implement & keep up to date with Operations support contract SLAs
• Support Change Notes upsells downsells site closures new sites from a Contract and Sub-contractor perspective

Recurring Contracts

• Assist Operations as go between with central sourcing / procurement and Finance
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows goods and services received note delivery note / job card purchase order and quotation.
• Control and keep up to date recurring billing schedules for Finance
• Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
• Check correctness of general ledger allocation and coding of invoices against bill of quantities.
• Sign-off all invoices in respect of orders pertaining to services rendered.
• Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
• At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL.
• Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
• Prepare journals based on review of cost allocations
• Prepare all commercial reports and submit to clients as per agreed timelines.
• Prepare month end reports for commercial review

Sub-contractor Performance Management :

• Develop Client Operation specific sub-contractor performance management methodology
• Drive and oversee sub-contractor performance management methodology implementation across Operations
• Actively engage with key Operational sub-contractors wrt performance screening and invoicing issues / challenges & interventions
• Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies

Required Experience :

Manager

Key Skills

Facilities Management,ADMA,Heavy Bus Driving,AXA,Building Services,Courier Delivery

Employment Type :

Gig

Experience :

years

Vacancy :

1