ClickUp Systems & Workflow Coordinator

Network2; Midrand; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A growing technology firm in Midrand is seeking a ClickUp Systems & Workflow Coordinator to enhance operational efficiency. The ideal candidate will have 2–4 years of experience with ClickUp and will lead projects to simplify workflows across departments. Strong communication and problem-solving skills are essential for this role. Join us to make project chaos a thing of the past!

Qualifications

• 2–4 years of hands-on experience building and managing ClickUp.
• Experience in operations or project-based environments preferred.
• Ability to train and simplify complex systems.

Responsibilities

• Lead design and management of ClickUp as the project management system.
• Develop dashboards, views, and automations for various teams.
• Conduct training to ensure understanding and adoption of ClickUp.

Skills

ClickUp management

Process design

Team collaboration

Communication skills

Problem-solving

Tools

Google Workspace

Slack

Outlook

Zapier

Make

Job description

Overview

Get Systems Flowing — Be the ClickUp Champion Behind Operational Excellence!

Are you a ClickUp power-user with a passion for streamlining workflows, optimizing productivity, and making project chaos a thing of the past?

We're looking for a dynamic, detail-obsessed ClickUp Systems & Workflow Coordinator to help drive operational efficiency across departments. In this role, you’ll be the go-to person for all things ClickUp — from building out complex automations to training teams and fine-tuning processes for engineering, logistics, and project delivery.

Responsibilities

• Lead the design, implementation, and ongoing management of ClickUp as the company’s central task/project management system.
• Develop and maintain custom dashboards, views, templates, and automations for teams such as Operations, Projects, Engineering, Procurement, and Admin.
• Conduct team training and onboarding to ensure the adoption and understanding of ClickUp across departments.
• Serve as an internal consultant — translating operational needs into scalable workflows.
• Monitor and report on task/project progress, bottlenecks, and KPIs using real-time ClickUp data.
• Integrate ClickUp with other tools (Google Workspace, Slack, Outlook, and CRM) to create seamless workflows.
• Audit system usage, recommend improvements, and ensure data integrity.

Qualifications & Experience

• 2–4 years of hands-on experience building and managing ClickUp in a business environment.
• Strong understanding of task management, team collaboration, and process design.
• Experience in operations, engineering, or project-based environments preferred.
• Ability to train others and simplify complex systems for non-technical users.
• Strong communication, problem-solving, and time management skills.
• Bonus: Experience with automation, integration (Zapier and Make), or other project management tools (Asana, Trello, and Monday.com) is a plus.

If you are interested in this opportunity, please apply directly.

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