Audit Administrator

The Legends Agency; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading audit firm in Gqeberha is seeking an Administrative Support Professional to assist the audit department. The successful candidate will ensure accurate filing, manage timesheets, arrange training, and oversee travel for staff. Essential qualifications include Grade 12 and experience in an administrative role within an audit setting. Proficiency in Microsoft Office is required, with knowledge of GreatSoft being advantageous. This is an opportunity to contribute to a dynamic team in a fast-paced environment.

Qualifications

• Experience working in an audit department in an administrative role.
• Ability to handle pressure and a high workload.

Responsibilities

• Check and approve audit department timesheets weekly.
• Link task codes to clients for timesheets.
• Plan and arrange training for the audit department.
• Manage travel arrangements for audit staff.

Skills

Organisational skills

Filing accuracy

Teamwork

Time management

Communication (verbal and written)

Confidentiality

Education

Grade 12

Tools

Microsoft Office (advanced level)

GreatSoft

Job description

Short Summary of the purpose of the role

Ensure that adequate administrative support is provided to the audit department and the training officer

Academic Qualifications Required

Grade 12

Skills, Competencies, and Experience Required

Skills

• Organisational skills
• Filing accuracy
• Teamwork
• Time management

Experience

• Experience working in an audit department in an administrative role
• Communication (verbal and written)
• Confidentiality
• Ability to handle pressure and a high workload

Required Computer Package

Microsoft Office (advanced level)

GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators

Audit Department

• Timesheets - check and approve audit department timesheets (weekly)
• Task creations - linking task codes to clients for timesheets
• Approval of travel and overtime claims.
• Tax documents from EFILING - pulling tax documents from EFILING for clerks
• Do deed searches for the firm
• Arrange training for the audit department
• Year planning - planning of all audits and review jobs
• Stock counts - planning of stock counts
• Travel arrangements for audit staff (allowances, accommodation, car rental, flights)
• Bank confirmations - requesting bank confirmations from confirmation.
• Confirm start dates of audits

Greatsoft

• Task creations
• Fee creations
• New task codes
• Pull monthly timesheet reports from managers and directors

Auditor General

• Invoicing
• Sending statements
• Following up on debtors

Company Vehicles

• Logbooks of PKF(PE) vehicles to be kept up to date at all times.
• Determine the process when you are not in the office.
• Maintenance of vehicles
  • Regularly physically inspect the vehicles as and when they come back from a job.
  • Before any employee makes use of a vehicle, they must inspect and when done inspect and make note of anything in case something happens on the road
  • Inspection by staff and audit administrator
  • Organize service or any maintenance issues.
  • Monthly report (before the Friday before 1stMonday / last week of the month to be sent to the managing director)
    • Scan logbooks
    • Scheduled maintenance
    • Kilometres
• Ensure everyone has a valid driver's license(on file) if using the company car.

Compliance

• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity

Support directors and the audit department