Admin Manager / Bookkeeper

The Recruitment Guy (Pty) Ltd; Newcastle; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A staffing agency in South Africa is seeking an experienced Admin Manager / Bookkeeper to oversee administration and manage bookkeeping for a growing FMCG manufacturing operation. The ideal candidate has 3–5 years of experience in a similar role, proficiency in Pastel accounting software, and strong supervisory skills. This position offers a salary between R15,000 and R30,000 per month and involves both hands-on and managerial responsibilities.

Qualifications

• 3–5 years’ experience in an Admin Manager or Senior Bookkeeper role.
• Sound experience with Pastel accounting software.
• Proven staff supervision and admin team leadership experience.

Responsibilities

• Manage full-function bookkeeping using Pastel.
• Ensure admin compliance aligns with FMCG industry procedures.
• Supervise and support a small internal admin team.

Skills

Trustworthy

Detail-oriented

Excellent communication skills

Ability to lead a team

Calm under pressure

Education

Relevant financial qualification

Tools

Pastel accounting software

Job description

Admin Manager / Bookkeeper required in Newcastle.

An experienced and hands-on Admin Manager is required to join, a well-established and growing bulk FMCG manufacturing operation located within the Newcastle Amajuba District Municipality, KwaZulu-Natal.

This key management role will oversee the day-to-day administration, manage the internal bookkeeping function, and supervise a small but critical support team.

You will play a pivotal role in ensuring smooth financial and administrative operations, with a structured handover and training period provided.

Salary: R15 000 – R30 000 per month.

Duties and Responsibilities:

Financial & Bookkeeping Duties:

• Manage full-function bookkeeping using Pastel.
• Process creditors, debtors, journals, bank reconciliations, and month-end entries.
• Support basic payroll inputs and payment schedules.
• Maintain updated financial records and filing systems.

Admin Oversight & Team Management:

• Supervise and support a small internal admin team (including clerical and accounts staff).
• Coordinate daily office operations and ensure deadlines are met.
• Support senior management with accurate internal reporting and compliance documents.
• Liaise with external auditors, accountants, and suppliers when necessary.

Operational & Site Support:

• Ensure admin compliance aligns with manufacturing and FMCG industry procedures.
• Implement, monitor, and refine systems for increased efficiency and accuracy.
• Attend to stock-related admin, logistics records, and GRVs where needed.

Requirements:

• Relevant financial qualification (e.g., Bookkeeping / Finance / Accounting).
• 3–5 years’ experience in an Admin Manager or Senior Bookkeeper role within a FMCG manufacturing or similar environment.
• Sound Pastel accounting software experience (non-negotiable).
• Strong working knowledge of journals, creditors, debtors, and reconciliation functions.
• Proven staff supervision / admin team leadership experience.
• Valid driver’s licence and own reliable vehicle (daily travel of ±20km outside Newcastle town).
• Stable work history with long-term career intentions.

Skills Required:

• Trustworthy, discreet, and reliable.
• Detail-orientated with a strong grasp of financial controls.
• Excellent communication and interpersonal skills.
• Ability to lead a small team while remaining hands-on.
• Calm under pressure and able to manage multiple tasks simultaneously.