Admin Assistant - Finance

Media24; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading media company in South Africa is seeking a detail-oriented Administrative Assistant to support finance and administrative functions. Responsibilities include capturing purchase orders, invoicing, and liaising with suppliers. The ideal candidate must have a Matric certificate, proficiency in MS Office, and effective communication skills. Experience with Syspro and Fraxion is advantageous. This role is crucial for ensuring timely payment of suppliers.

Qualifications

• Matric certificate is required.
• Previous experience in an administrative, finance, or accounts support role is required.
• Strong attention to detail and excellent organizational skills.

Responsibilities

• Accurately capture and record incoming purchase orders and invoices.
• Liaise with suppliers and staff to resolve discrepancies.
• Maintain reports on outstanding items.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in MS Office

Education

Matric certificate

Tools

MS Excel

MS Outlook

Syspro

Fraxion

Job description

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in supporting our finance and administrative functions, with a focus on purchase order capturing, invoicing and liaising with staff on outstanding documentation in order to ensure timely payment of suppliers.

Key Responsibilities

• Accurately capture and record incoming purchase orders and invoices into the internal system.
• Perform initial checks on purchase orders and invoices for completeness, accuracy, and compliance with internal policies.
• Liaise with suppliers and staff to resolve any discrepancies or missing documentation.
• Follow up with staff to ensure timely submission of outstanding invoices, receipts, or related documents.
• Maintain reports on outstanding items and follow-up status.
• Support general administrative tasks as needed.

Requirements

• Matric certificate is required.
• Previous experience in an administrative, finance, or accounts support role is required.
• Proficiency in MS Office (especially Excel and Outlook) is required.
• Previous experience with Syspro is preferred but not required.
• Previous experience with Fraxion is preferred but not required.
• Strong attention to detail and excellent organizational skills.
• Good communication skills — comfortable following up with colleagues and external parties professionally.